How to Record a Teams Meeting on PC, Mobile Devices & More

Michael Chen
|
May 9, 2022
|
6
mins

Contents

Who can start or stop recording a Teams Meeting?What can you record in Teams Meeting?How to record Teams Meetings on PC?How to record Teams Meetings on mobile devices?How to record Teams Meeting as a guest?How to record teams meeting with audio only?How to play, share, download, or save a recording?How to transcribe a Teams Meeting recording?References & resources

Microsoft Teams is an excellent way for people to connect with video conferencing. Many employees, students, and freelancers use Microsoft Teams to support their work or education when they can’t meet with others in person. However, writing notes in real-time can be tricky and often impossible to keep up with. 

Fortunately, there are many ways to record a Teams Meeting on your PC, mobile device, as a guest, and much more. Today, we’re going over how you can record a Teams Meeting, who can record a Teams Meeting through Teams’ built-in app, and how to record Teams Meetings secretly.

Who can start or stop recording a Teams Meeting?

If you meet one of the following criteria, you can start or stop recording a Teams meeting: 

  • Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, M365 Business, Business Premium, or Business Essentials.
  • Not a guest or anonymous user
  • Not from another organization
  • Has recording enabled by an IT administrator

Please note the following about starting or stopping recordings through Teams: 

  • Recordings through Teams will stop automatically when everyone leaves the meeting. 
  • Recordings will continue for up to four hours. 
  • Recordings will continue even when the individual who started the recording leaves the meeting.

What can you record in Teams Meeting?

When recording through Teams, the recording will capture video, audio, and screen sharing activity. Recordings are automatically saved in Teams’ cloud and can be shared throughout your organization.

How to record Teams Meetings on PC

There are multiple ways to record Teams Meetings on your computer. Here are a few of the best ways to record Teams Meetings on PCs. 

Using Microsoft Teams

  1. Download the Teams desktop application on Microsoft Team’s home page. Click ‘Download for Desktop.’
  1. Open your Teams meeting. If you have an eligible Office account and are the meeting organizer, you can record the Teams meeting by clicking on the meeting controls, then ‘Start recording.’ Repeat this process and click ‘Stop recording’ or simply leave the session to end the recording. 
Image source: Microsoft Teams

*If you are unable to record your Teams meeting through Teams because you are a guest or don’t have the right account type, keep reading to learn about alternative recording methods.

How to record Teams Meetings on mobile devices

The Screen Recorder - XRecorder app is one of our favorite ways to record high-quality video and audio on Android and iOs mobile devices. 

  1. Download the Screen Recorder - XRecorder app on your mobile device by looking for it in your phone’s app or play store or clicking here for the Google play store or Apple Store download
  1. Use the recording function by looking at the top of your phone’s screen. After installing the app, you’ll find the following options located at the top of your mobile device’s screen. Click ‘Record’ to start recording and open your Teams Meeting session. 
  1. Look for the orange circle at the top of your phone’s screen to check that your recording has started. Next to the orange circle, you’ll also see a recording timer showing how long your recording has been. End the recording by tapping the orange circle at the top of your phone’s screen. 
  1. Share or download your Teams Meeting right after you’ve stopped the recording. After ending your recording, the video recording will pop up on the screen, and you can save or share it. 

How to record Teams Meeting as a guest

If you are a guest in a Teams Meeting, here are a couple of ways to record a meeting without an eligible account and recording permissions, or if you want to record the Teams Meeting secretly. 

Using Loom

Loom is a free screen recording service available for both PCs and Mac. You can also use Loom to record video and audio on iPads, iPhones, and Android phones. 

  1. Go to Loom.com and create a free account. 
  2. Click “Record A Video” from your Loom dashboard to begin recording your screen. You can also open the Loom extension in the top right corner of your web browser to bring up the following menu (see the second image). Click “Record A Video” or “Start Recording” to begin recording your screen. 
  1. Open your Teams Meeting. Double-check that Loom is recording by looking for the following message at the bottom of the screen. 
  1. Click ‘Stop Sharing’ to end the Teams Meeting recording. Then, Loom will automatically bring up the following screen where you can download, share, and rewatch the recording.

Using Vmaker

Vmaker is another free online screen recorder that can help you easily record your Teams Meetings. To get started recording Teams Meetings as a guest, take the following steps:

  1. Download Vmaker
  2. Start your Teams Meeting and click the Vmaker icon in the top right corner of your screen to bring up the following menu options. Click ‘Start Recording’ to begin recording. 
  1. Double-check that Vmaker is recording by looking for this message stating that Vmaker is recording your screen on your Teams Meeting. When you’re done recording, click ‘Stop Sharing.’

  1. Download or share your Vmaker Teams Meeting session recording by clicking the share, download, or copy video link button on the following screen. The share or download screen will immediately appear after you click ‘Stop Sharing’ to stop the Vmaker recording. 

How to record teams meeting with audio only

The Notta Bot is a great way to record Teams Meetings audio. Please note that the Notta Bot is only available for premium members. 

To use the Notta Bot, take the following steps: 

  1. Login to your Notta account and go to your main dashboard. Click ‘Join Live Meeting’ on the right sidebar. The following pop-up will appear. Enter your Teams Meeting URL to prompt the Notta Bot to enter your meeting. 
  1. Open your Teams Meeting and wait for the Notta Bot to appear in the Teams Meeting lobby. Click the checkmark next to it to allow the Notta Bot to join and begin transcribing and recording your session. 
  1. Check that the Notta Bot has entered the meeting. The Notta Bot will appear like a typical guest in your call. The recording will end when you end the session. 
  1. Check your Notta dashboard under ‘Recent Recordings’ to see your Microsoft Teams Meeting recording. Notta will automatically transcribe your meeting. From there, you can click on the meeting under ‘Recent Recordings’ and download, share, replay or export the audio. 

How to play, share, download, or save a recording

Playing, sharing, downloading, or saving an audio recording of a Teams Meeting will largely depend on how you recorded the meeting initially. 

If you used Teams to record the session, take the following steps: 

  1. Go to the Details tab of the meeting event in your Teams calendar and click on the recording. 
  2. Click the play button or ‘More actions’ to open the recording in OneDrive or SharePoint. 

If you used a different program to record your Teams Meeting, take the following steps: 

  1. Login to your account with that program. 
  2. Access your recent recordings. See our above tutorials for more information on where to find, share, and download your audio recordings for different programs, such as Notta, Loom, and Vmaker.

How to transcribe a Teams Meeting recording

If you want to transcribe your video or audio recording, Notta is an easy application to use to make a transcription. 

  1. Create a Notta account if you don’t have one already. 
  2. Download your recording from your screen recorder. If you used one of the above programs, reference our step-by-step guide to learn where you can download the recording. 
  3. Go to your Notta dashboard and click ‘Import Files.’ Select your file and allow Notta to complete the download. 
  1. Locate your uploaded file under ‘Recent Recordings’ and click on it.
  1. Open the recording in Notta. Notta will automatically transcribe the file, as shown below. Then, you can click share, download, or Notion to export the file. On the right-hand side, you can click ‘Add notes’ to add notes or images to the transcription. 

References & resources

During our research for today’s piece, we found several great resources that we wanted to share with you for additional education on recording a Teams Meeting on PCs, Mobile Devices, and more. 

We love this YouTube video by Microsoft on “How to Record a Meeting in Microsoft Teams.” This tutorial is brief and shows how to record meetings through the Microsoft Teams application. 

If you record a Teams Meeting through their app, we recommend following this step-by-step video on “How to Find Recorded Videos on Microsoft Teams.” This video demonstrates how to find your recorded Microsoft Teams Meeting on a PC. 

FAQs

How do I automatically record Microsoft Teams Meeting?

To automatically record Microsoft Teams Meetings, use the Notta bot. Start by creating an account with Notta, then add the Microsoft Teams Meetings to your connected Google calendar. On your Notta dashboard, Notta will show all upcoming meetings on your Google calendar, and you can select which ones you’d like the Notta bot to join and record. 

Why can't I record on Teams?

If you can’t record on Teams, you likely don’t have an eligible Office account or permissions to record on Teams. To record on Teams, you need to have one of the following accounts: Office 365 Enterprise E1, E3, E5, F3, A1, A3, A5, M365 Business, Business Premium, or Business Essentials. You also can’t be a guest, anonymous user, or from an outside organization. If you are not the meeting organizer, you will need to be granted recording permissions by an IT administrator. If you don’t have the right account or permissions, you’ll need to use a third-party application like Notta or Loom to record your meeting. 

Does Teams record your screen or just the meeting?

Teams records just the meeting, including any audio, video, or screen sharing activity during the session. You can then share this recording with anyone in your organization. All meeting participants will be automatically notified if you or another person start recording through the Teams application.  

Can you secretly record a Teams meeting?

Yes, you can secretly record a Teams meeting using a third-party application. Teams will automatically notify all meeting participants, so you’ll need to use a third-party application, like Notta, Loom, or Vmaker, to record the audio or screen of your meeting to create a secret recording. Please note that there may be legal or ethical ramifications when you record others without their knowledge or consent. 

Final Thoughts

We hope today’s guide on recording a Teams Meeting on PC, Mobile Devices, & more helps you record your next Teams Meeting easily.

Our favorite choice for recording high-quality audio is Notta, which allows you to record and transcribe audio from your Teams Meeting. You can also automatically record video calls by connecting your Google Calendar to your Notta account, a great time-saving feature for busy professionals and students.

If you are looking for a high-quality video recording, we recommend Loom or Vmaker.

Michael Chen

Michael is the head of growth at Notta and has a ton of professional hands-on experience in the technology field. He likes writing and experience cool stuffs, if you don't see him in the office discussing the most popular apps with colleagues, then he must be creating in the cafe.

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