How To Add Transcript To YouTube Video

A staggering 82% of adults watch YouTube, but not everyone can hear video content or understand the video’s native language. If you’re a creator or a brand, it’s vital you add accurate captions to your content. Just like with TV, captions and subtitles help deaf and hard of hearing people understand the context of what they’re watching. Providing transcripts in multiple languages also means you can reach a brand new audience with your content. Plus, YouTube uses your captions to help new watchers discover you in search.

I’ve been creating on YouTube since 2015 but only recently learned about the power of adding your own subtitles. YouTube can provide auto-generated captions, but they’re often peppered with errors. I spent hours working on how to add transcript to YouTube videos to get the best results—and here they are. Keep reading to learn three methods to add accurate transcripts as subtitles to your YouTube videos.

Step 1. Select the Transcription Language

  1. On, sign into your Google account and navigate to ‘YouTube Studio’ in the drop down menu.

Access YouTube Studio when logged into your Google account

2. From the left menu, select ‘Subtitles’.

Find the subtitles menu in YouTube Studio

3. Choose the video that you want to add captions to.

Click on a video from the list of videos on your YouTube account

4. Click ‘add language’ and select the language from the drop down list.

Choose the language you want to transcribe your video into

5. Under the ‘subtitles’ column, click ‘add’.

Add subtitles to your YouTube video

Step 2. Generate the Transcription

  1. Log into Notta and navigate to your Dashboard.

Visit your Notta dashboard to begin transcribing your YouTube video

2. Click ‘upload files’ in the right-hand menu.

Import your YouTube video into Notta

3. You can upload any video or audio files to transcribe. You can also upload the YouTube video as a file, or paste the YouTube video URL into the ‘import from link’ field. Transcription begins once you click ‘upload’.

Drop your YouTube video file or paste the YouTube URL into Notta

4. Find your transcription listed by the file name under ‘Recent recordings’ on your dashboard and click to view it in full.

Find your YouTube video transcript on your Notta dashboard

5. Make any alterations to the automatic transcription by clicking and editing the text.

Correct your transcript by clicking to edit the text

Step 3. 3 Methods to Add Transcription to Video on YouTube

Method 1. Upload a Subtitle and Caption File to Add Transcript to Video

  1. Click the ‘download’ icon on your Notta transcript.

Download your transcript as a TXT file

2. Choose the TXT file option, then ‘Export’ to save the file to your device.

Export your TXT file to your device

3. Navigate to your YouTube video subtitle page and click ‘upload file’.

Upload a file into the YouTube subtitle editor

4. Choose ‘without timing’ and find the TXT transcript you just downloaded from Notta. Click ‘Continue’.

Choose ‘without timing’ in the upload option on YouTube

5. Click ‘edit timings’ once your transcript text loads—YouTube automatically places the transcribed text alongside the matching audio, syncing them in one click.

Edit the timings to sync your subtitle file automatically

6. Read through the transcript carefully while watching the video to your right. If you need to adjust the transcript timings, you can drag the caption bars in the player at the bottom of the screen until it syncs with the audio.

Drag the subtitle bars to sync them with your YouTube video.

7. Click ‘publish’ to add these finished subtitles to your video.

![Publish your YouTube video with the new subtitles]( "publish-your-youtube-video-with-the-new-subtitles")

Publish your YouTube video with the new subtitles


  • Syncs your transcript quickly

  • Transcript is highly accurate (up to 98.86%) with high quality audio


  • YouTube’s algorithms might not give completely accurate timings

  • You can upload an SRT file which should provide correct timing using the timestamps in Notta, but this doesn’t seem to work correctly every time inside YouTube

Method 2. Auto-sync Subtitles as You Watch the Video

  1. Click the ‘download’ icon on your Notta transcript and choose the SRT file option, then ‘Export’ to save the file to your device.

Export your transcript as an SRT file on Notta

2. Navigate to your YouTube video subtitle page and click ‘auto-sync’.

Choose the auto-sync option in the YouTube subtitle editor.

3. Click the ‘three dots’ icon and ‘upload file’.

Upload your subtitle file onto YouTube4. Select ‘with timings’ and ‘continue’ to upload your SRT file.

Choose ‘with timing’ to enable your SRT upload with timestamp information

5. Click ‘edit timings’ and YouTube uses the timestamps from the SRT file to sync the transcript to the video. In a lot of cases, your transcript won’t be broken down into single lines of text but instead look like a block of text which is hard to read.

Text uploads into YouTube in large paragraphs

6. Edit the text’s position in the audio by moving your cursor to the place in the text where you want to separate it and press ‘enter’ on your keyboard. This breaks it up into a new caption.

Manually separate your text with your cursor and enter key

7. Play the video and move the captions by clicking and dragging the caption bars in the player at the bottom of the screen.

Drag the subtitle bars to sync the text with your video

8. Click ‘publish’ to add these finished subtitles to your video.

Publish your YouTube video with the new subtitles


  • Auto-sync is quicker than manually typing

  • Up to 98.86% transcript accuracy with high quality audio

  • Includes timings from Notta in the SRT file


  • More time consuming than method 1 as you may have to break up the text in Notta or in YouTube

Method 3. Type Manually to Add Transcription to Video

  1. Navigate to your YouTube video subtitle page and click ‘Type manually’.

Choose ‘type manually’ in the YouTube subtitle editor

2. Play your video in the viewer on the right of the text box. For easier subtitling, it can help to select the ‘pause while typing’ checkbox underneath the video.

Play the video in the YouTube subtitle editor with the ‘pause while typing option’ enabled

3. Type the words as you hear them in the text box. Click ‘edit timings’ so that you can view and adjust the time that your subtitles appear.

Type the words as you hear them into the text editor

4. Click ‘publish’ to add these finished subtitles to your video.

Publish your YouTube video with the new subtitles


  • Human transcription is the most accurate

  • You can type uncommon words or names correctly


  • Very time consuming as text and timing is written by hand

  • If you pay someone to transcribe for you, you have to share your Google account info

  • It could be costly compared with machine transcription

FAQs about How to Put Your Transcript on YouTube

How Do I Get the Most Accurate Captions?

Human transcription is the most accurate, with up to 99% accuracy. You could hire a transcriptionist or type the transcript manually, but it can get expensive and there’s usually a wait time. Insitead, use a machine transcription tool that offers high levels of accuracy with a quick turnaround. With clear audio, Notta can transcribe with up to 98.86% accuracy.

How Do I Get the Transcript of a YouTube Video?

  1. Visit on your browser.

  2. Navigate to the video you want to play in your browse or search results.

  3. Click the ‘...’ icon underneath the video player to bring up more options.

  4. Click ‘show transcript’ and the transcript and timestamps will show up next to the video. Click any timestamp to skip to that part in the video.

  5. Click the ‘arrow’ icon next to the language at the bottom of the transcript to select another language (if it’s available).

  6. Copy and paste the transcript text to a document to use it anywhere you like.

Related reading: How to Get the Transcript of a YouTube Video

How Do I Add a Closed Captioning Transcript to YouTube Video?

Once you’ve added subtitles to your video using any of the three methods above, you can switch closed captioning on or off in the YouTube player.

  1. Click to play your video on YouTube.

  2. Click the ‘subtitles/closed captions’ button underneath the video. Closed captions will appear over the video.

  3. Change the language by clicking the ‘cog’ icon and select your language from the ‘Subtitles/CC’ menu.

How Can I Write a Video Description?

A simple way to add a description to your YouTube video is by creating a summary text from your video’s full transcript. Just click the ‘magic wand’ icon in the top right-hand corner of your Notta transcript and generate an AI summary in a few moments. Notta creates three parts:

  • AI summary: a condensed version of the transcript that you could use as the basis for your description to explain what the video is about

  • Chapters: highlights notable moments which you could add timestamps to in YouTube to create clickable chapters in your video

  • Action points: creates ‘next steps’ for you to follow, great for ‘how to’ style videos

What is the Difference between Caption and Subtitle?

Captions and subtitles are often used interchangeably, but there is a difference. They can both help deaf or hard of hearing people to understand the speech, music, and sound effects in a video. Captions are specifically designed for this purpose. Subtitles are designed for people who speak different languages to help translate foreign speech.

In Summary

With these three methods, creating accurate YouTube subtitles is relatively quick and easy. If you’re pressed for time, we’d recommend using an automatic transcription tool like Notta to generate accurate text, then using the first method for quick subtitling. Remember, you can always make corrections directly in Notta and move captions in YouTube just by dragging them into place.

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