Remote Work Tools

Top 17 Remote Work Tools Every Hybrid & Remote Team Needs

Remote and hybrid work models have become the new norm. According to the latest remote work statistics, 71% of the global workforce prefers hybrid or fully remote work.

Gone are the days of traditional office spaces and rigid schedules, as teams now transcend geographical boundaries and embrace the freedom and flexibility of remote working. 

However, this shift brings its own set of challenges. How do you foster effective collaboration when team members are scattered across different time zones? How do you maintain productivity and keep everyone aligned toward shared goals? The answer lies in leveraging the right remote work tools.

From powerful online meeting platforms to intuitive project management software and cutting-edge design collaboration tools, we have curated a list of must-have tools to transform how your team works remotely.

Online Meeting Tools

In a remote and hybrid work model with limited face-to-face interactions, online meeting tools provide a platform for virtual gatherings, enabling teams to connect, discuss ideas, and make real-time decisions. 

Let's explore some essential tools in this category.

1. Notta

Notta meeting transcription

While not being a video conferencing tool, Notta is an AI-powered meeting assistant for platforms like Zoom, Google Meet, and Microsoft Teams to make your meetings efficient and productive.

With Notta, you don’t need multiple tools to manage different aspects of your virtual meetings. From scheduling meetings and taking automated notes to generating a comprehensive meeting summary, Notta makes every bit of task before, during, and after your meeting effortless.

Key Features: 

  • Automatic recording and transcription: Invite the Notta Bot to your meetings and it will automatically generate a live transcript alongside the recording. No more scribbling down notes or worrying about losing important information.

  • Meeting summary: Instead of manually scrolling through the meeting notes to email a follow-up, Notta leverages AI to extract key information and action items.

  • Shareable snippet: Create a snippet of the important moments and share the link directly with stakeholders.

  • AI meeting attendance: Can’t attend a scheduled meeting? No problem. Notta will auto-join scheduled online meetings in your stead and send you a complete transcript. This way, you can review the recordings and transcription of the meeting at your convenience.

Get the Notta App for Free >>

2. Zoom

Zoom meeting tool

Being the most popular video conferencing tool, Zoom allows remote and hybrid teams to have face-to-face discussions across locations and time zones. 

Zoom also allows you to share screens for presentations and has a built-in chat feature that allows participants to send messages, share links, and communicate during meetings.

One feature most users find useful is high-quality video recording and automated captions. You can easily save, reference, and review meeting content later and share it with absent team members.

With a free plan, you can host up to 40 minutes meeting with 100 participants. With the Zoom Pro plan, you will enjoy more advanced features like webinars and cloud storage.

Key Features:

  • Unlimited number of meetings per month

  • Whiteboarding for easy presentation and training

  • Secure Socket Layer (SSL) encryption

  • Chat and messaging (private and group)

  • Breakout rooms enable team members to divide into smaller groups for focused discussions

3. Google Meet

Google Meet tool

Google Meet is the go-to video conferencing app for Google Workspace workplaces. Its seamless integration with Google's Workspace tools, such as Google Drive, Google Calendar, Google Sheets, Google Slides, and more, makes meeting scheduling, documentation, and management simple. 

As a browser-based application, it eliminates the need for complex installations, allowing users to start and join meetings with a single click. 

The platform also ensures smooth and distraction-free communication with features like waiting rooms and noise cancellation. 

Key Features:

  • Easy-to-join one-click meetings with no downloads required.

  • Seamless integration with Google Ecosystem

  • Flexible Screen sharing capabilities 

  • Meeting records

  • Virtual whiteboarding

  • Real-time closed captioning with automatic translation in multiple languages

  • Customizable participant video layout

Team Chat Apps

Efficient team communication is vital for any team, especially in a remote-working environment. The following team chat apps provide robust features for real-time and asynchronous messaging.

4. Slack

Slack platform

Real-time messaging lies at the core of Slack's functionality. With channels dedicated to specific topics, projects, or teams, Slack provides a structured yet flexible conversation space, eliminating the clutter and noise often associated with email chains.

It also allows you to start a huddle for quick discussions and screen-sharing, a feature my team loves and uses for daily meetings!

Slack goes beyond simple messaging by integrating with over 2,600+ third-party tools. From project management platforms like Trello and Asana to file storage systems like Google Drive and Dropbox, Slack seamlessly integrates with your existing workflow, consolidating all your team's essential tools in one centralized hub.

Key Features:

  • Direct messaging for one-on-one and team conversations

  • Threaded conversations for organized discussions

  • Record and send voice or video clips

  • Used across multiple devices and platforms

  • Enterprise-grade security that keeps your team's conversations confidential and protected

5. Microsoft Teams Chat

Microsoft Teams Chat platform

If your team already thrives on the Microsoft Business Suites, Microsoft Teams Chat is for you. Teams Chat offers threaded conversations within channels, ensuring that conversations stay relevant and easy to follow.

The search functionality in Teams Chat is a time-saver. You can locate conversations using a person's name or search for messages with specific keywords. You can also filter messages based on unread messages, @mentions, replies, and reactions, ensuring you get all the important updates.

Microsoft Teams Chat also lets you turn email threads into quick chats. And you can easily interact and share files, links and even express your thoughts with emojis, stickers, and GIFs in a user-friendly interface. No more combing through endless emails.

Key Features

  • One-on-one and group chats with channels for organized communication

  • Rich text formatting within chats with titles, bullet points, links, and quotes

  • Schedule message delivery for future dates

  • Convert a message in a group chat to a task

  • Integration with other apps through Zapier

6. Troop Messenger

Troop Messenger platform

Troop Messenger is an intuitive instant messaging app designed to bring all aspects of remote interaction within a unified interface.

Teams using Troop Messenger can collaborate on various file types, from Docs, PDFs, PPTs, images, and videos, to URLs, without leaving the app's interface.

The software offers flexible service models to suit every business's needs. You can subscribe to its SaaS delivery model, host it on your on-premise servers, integrate APIs into your existing applications, or even have a custom app.

Key Features 

  • One-on-one messaging

  • Group chat for collaboration

  • Audio & video calling

  • Screen Sharing

  • End-to-end encryption for all chats, calls, and file transfers

7.Chanty

Chanty

Chanty is a collaboration and productivity app that allows teams to communicate via messaging, audio and video calling.

Chanty can also be used for task management. With the Kanban feature you create to-do lists, assign tasks to employees, set deadlines, and track the progress. It can be integrated with other task management tools like Zapier and Trello.

Chanty's Teambook is a hub for tasks, conversations, calls, pinned messages, shared files and links, all in one place.

Key features:

  • Unlimited instant messaging in both plans

  • Audio and video calling feature with screen sharing

  • Built-in task manager with the Kanban board

  • Voice messaging

Remote Desktop Software

Remote desktop software is a crucial tool for remote working by allowing team members to access their office computers from anywhere worldwide. This seamless connection ensures access to office resources, such as files and applications, and eliminates the need for file transfers.

8. Microsoft Remote Desktop

Microsoft Remote Desktop tool

Microsoft Remote Desktop is a remote access tool that allows users to connect to another computer remotely from their device. 

With Microsoft Remote Desktop, users can access resources such as files, applications, and network resources from a remote location, as if they were physically present at the remote computer.

Initially built for Windows PC, Microsoft has developed Remote Desktop clients for other operating systems, including Android, iOS, and macOS. It supports multi-session connections, meaning multiple users can connect to and work on one remote computer.

Key Features:

  • Transmission works well in low-bandwidth situations

  • Remote Desktop Protocol (RDP) minimizes data transfer and reduces latency

  • Encryption and authentication to prevent unauthorized access

  • Copy and paste text and files between the local and remote machines

9. TeamViewer Remote

TeamViewer Remote tool

TeamViewer is the world’s most trusted remote desktop software with compatibility across Linux, Mac, and Windows. 

For remote teams, accessibility and flexibility are essential for productivity. TeamViewer delivers on both fronts, allowing users to access files and applications on a computer from anywhere, anytime, on any device. It also supports multi-monitor access for multiple individuals to connect remotely and work on the same computer.

TeamViewer remains reliable and responsive whether working on a local home network or from a location with limited bandwidth.

TeamViewer offers enterprise-level security, including single sign-on (SSO) for user authentication, end-to-end 256-bit AES encryption, and more. 

Key Features:

  • Swift file transfer between connected devices

  • Audio and video communication within the software

  • Cross-platform compatibility

  • Multi-monitor setup and remote printing

File Sharing and Storage Tools

Every remote or hybrid team works with files. You need a reliable file management tool that works the way you work. Google Drive and Dropbox are the two leading apps for remote collaboration on files.

10. Google Drive

Google Drive platform

Google Drive is a cloud-based file storage app and one of our team’s favorites. With an initial free cloud storage capacity of 15 GB, which can be expanded as needed, your team is never limited by space to store files, including documents, photos, videos, and more.

Remote teams can simultaneously access and work on the same document from any device. Changes made to a file on one device and by any user will be reflected across all synced devices.

It's easy to share Google Drive files and control access. You can share files with your team via email or by generating a shareable link and setting permission for who can view, comment on, or edit the shared files.

Key Features:

  • Access and sync files across multiple devices

  • Real-time editing and chat

  • Create folders and labels to keep files organized

  • Integration with Google Apps, Docs, spreadsheets, Slides, and others

  • Version History to view and restore previous versions of files

11. Dropbox

Dropbox tool

Dropbox is a cloud storage and file synchronization service with various invaluable features for remote teams to securely store, share, and access their files.

Unlike Google Drive, which has no local access, Dropbox provides a designated folder on the user's computer or mobile device and automatically syncs it with the cloud storage.

In case of accidental file removal, you can retrieve deleted files and restore older versions of files within 30 days. You can also password-protect your Dropbox files and folders without third-party software, ensuring only selected team members can access them.

Key Features:

  • Supports rich media embedding, task assignment, and advanced document controls

  • Store files as large as 2 TB each and sync at light speed

  • Support up to 200 file types

  • Offers legally-binding eSignatures

  • File and folder password protection

  • Integrate with popular productivity tools, including, Asana, Zoom, Slack, Trello, and Google Workspace.

Project Management Software

For any remote or hybrid team to remain focused, accountable, and on track, it needs a structured platform for assigning tasks, setting deadlines, and tracking progress. That's where project management software comes to play. 

It is the central hub for remote working, and every team needs one.

12. Asana

Asana tool

Asana is a web-based project management tool designed to help teams manage their work and collaborate more effectively.

Using Asana, you can create projects, assign tasks, set deadlines, and track progress of the projects. It also comes with collaborative features that allow you to comment directly on a