15 Top Meeting Notes Software for Effective Meeting Minutes
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No matter how well you pay attention in a meeting or how engaged you are in the discussion, you won’t be able to remember every aspect of the conversation.
And while documentation is more reliable than committing conversations and events to memory, you also don’t want to spend your meeting typing away in a document or scribbling down notes.
Fortunately, a meeting notes app can help you record and organize notes for your meetings and calls.
To save you time and effort when choosing a tool, I’ve searched the internet, made comparisons, and gathered our top picks of meeting notes software.
1. Notta: Best for automatic note-taking and summary
2. Hypercontext: Best for taking meeting minutes
3. Notion: Best multi-use platform
4. Microsoft OneNote: Best for Microsoft Office users
5. Evernote: Best all-purpose note-taking app
6. Obsidian: Best for note-taking experts
7. Beenote: Best for planning meeting notes
8. nTask: Best user interface
9. Fellow: Best for meeting agenda templates
10. MeetingBooster: Best for organizing meeting notes
11. Zoho Notebook: Best for Zoho users
12. Notability: Best for handwritten meeting notes
13. Google Keep: Best for Google Power users
14. GoodNotes 6: Best for iPad users
15. Apple Notes: Best for Apple users
The best meeting note software at a glance
| Meeting notes software | Standout feature | Free plan features | Starting price* | Best for |
|---|---|---|---|---|
| Notta | AI-generated meeting summaries divided into chapters and action points | 120 minutes per month Review and edit transcripts Screen recording | From $14.99/month | Automatic note-taking and summary |
| Hypercontext | Automated meeting minutes that are easy to share | Automated meeting minutes Unlimited 1:1 and team meetings Real-time employee feedback check | From $7/month | Taking meeting minutes |
| Notion | AI-powered meeting notes | Collaborative workspace Basic page analytics Integrations with Slack, GitHub, and more | From $10/month | Multi-use platform |
| Microsoft OneNote | Voice transcription for recording real-time meeting notes | Audio and video recording Team collaboration Accessible on any device | Some featuresare only available with a Microsoft Office 2019 or Microsoft 365 subscription | Microsoft Office users |
| Evernote | Accessible across multiple devices | 50 notes and 1 notebook Sync across 2 devices 60MB in monthly uploads | From $14.99/month | All-purpose note-taking app |
| Obsidian | Offline, highly secure notes | Hundreds of plugins and themes Linking between notes Secure sync with end-to-end encryption | From $50/year | Note-taking experts |
| Beenote | Automatically generated meeting minutes with follow-up task tracking | No free plan, but a free trial available with all paid plans | From $8.67/month | Planning meeting notes |
| nTask | Meeting minutes, discussion notes, and action items integrated into project management tool | No free plan, but free trial available with Premium and Business plans | From $4/month | Great user interface |
| Fellow | AI Meeting Copilot provides key takeaways and outcomes | Collaborative meeting notes Meeting timer Integrations with Google, MS, Slack, and Zoom | From $11/month | Meeting agenda templates |
| MeetingBooster | Meeting note organization to save, store, and recall key information | No free plan, but free trial available | Custom pricing | Organizing meeting notes |
| Zoho Notebook | Collaborative, shareable Note Cards for sharing meeting minutes | Sync across devices 30MB notecard size Tags for categorizing and organizing notes | From $1.99/month | Zoho users |
| Notability | Audio recording synced to meeting notes | Multimedia notes with limited edits Audio recording synced to your notes Various sharing and export options | Varies by region | Handwritten meeting notes |
| Google Keep | Shareable, collaborative notes available on any device | Location- and time-based reminders Text extraction from images Smooth integration with Google apps | Free version only | Google Workspace users |
| Goodnotes 6 | Meeting notes that combine text and handwriting on the same page | 3 notebooks 5MB maximum file import size AI handwriting features for Apple users | From $50/year for Business plan | iPad users |
| Apple Notes | Shareable, collaborative notes that are compatible with text and handwriting | Add attachments to notes, including PDFs, photos, maps, web links Tags for categorizing and organizing notes Search for text within your notes | Free version only | Apple users |
*As of June 2024
What makes the best meeting note app?
Before discussing each tool in depth, I’ll quickly explain our selection criteria for this list.
Easy to use
A good notetaker should make you more efficient, and not cause you headaches. That’s why we prioritized simplicity and ease of use for each tool.
With a meeting minutes app that’s easy to navigate, you can focus on the actual note-taking instead of figuring out how to use the tool.
Rich formats
Notes are often more than just text, and you may find there are some ideas that are better expressed visually. So the note-taking app you choose should be able to accommodate imagery alongside text.
Plus, having imagery in your notes can make them easier to review, since images provide an additional layer of memory retrieval cues. This feature makes your meeting notetaker an even more powerful organizational tool.
Collaboration with team members
Your meeting notetaker should help you collaborate with team members by enabling users to share notes with each other, as well as access and comment on each other's notes.
This feature helps eliminate unnecessary back-and-forth via email and encourages open dialogue about shared notes right within the app.
Integration with other apps
Having a tool that integrates with other useful apps ensures you can easily access, share, and consolidate information from different sources in one place.
Also, whichever note-taking app you choose should be compatible with your meeting platform of choice, whether that’s Zoom, Microsoft Teams, Google Meet, or an alternative tool.
Value for money
Everyone loves a free meeting note-taking app (and I’ve listed some below), but you need to balance the limited features and services against what’s available on a paid plan. Choosing one that satisfies your needs without breaking the bank will help you find the best value for your money.
15 best meeting note apps and software
These meeting notetakers make it easier than ever to stay organized. They allow you to access your notes from almost any device, and make it easy to share meeting minutes and key takeaways.
#1 Notta: Best for automatic note-taking and summary
Notta tops the list of meeting notes software—and not just because I’m the one writing it. The AI transcription software lets individuals and teams convert meeting recordings to text in 58 languages.
Notta automatically generates meeting notes, both from recordings and real-time calls. The tool also helps you collaborate with members of your team with numerous sharing options so no one misses out on key information.
Here’s how Notta transcribes meeting minutes and gives you accurate, comprehensive notes and summaries:
Transcribe your conversations to text in real-time
Review, edit, and highlight the meeting notes for accuracy and flow
Insert images to assist in understanding
Share meeting notes with anyone easily via links
Leverage AI algorithms to generate a meeting summary in minutes
Notta also records online meetings in high-quality audio and video, meaning you can watch the call afterward or share with teammates who weren’t able to attend.
Top features
Highly accurate instant transcriptions from real-time meetings or recordings
AI-powered meeting summaries with chapters and action items
Calendar integrations with meeting scheduler feature
Transcript translation into over 40 languages
Web app, mobile app, and Chrome extension
Shareable links and multiple export options
SSL, GDPR, APPI, and CCPA compliant
Ability to sync across multiple devices and browsers
Pricing
Pro: $14.99/month (for one user)
Business: $27.99/month/user
Enterprise: Custom pricing
| Pros | Cons |
|---|---|
| Highly accurate (over 98%) | Limit on upload transcriptions with paid plans |
| Notta Bot can attend meetings and transcribe without you needing to be there | |
| Works with all main meeting platforms, including Microsoft Teams, Google Meet, Zoom, and Webex |
Let Notta worry about the details so that you can focus on the meeting. Accurate, real-time meeting transcription at your fingertips.
#2 Hypercontext: Best for taking meeting minutes
Hypercontext is a meeting agenda and notes tool that provides users with a range of features designed to make note-taking easier and more efficient.
You can use it to document conversations and next steps throughout your meeting, so you have complete meeting minutes when the call ends. Additionally, you can search for a keyword or phrase in your meeting notes to quickly find important information.
Hypercontext also integrates with apps like Dropbox and Evernote, providing an easy way for users to export their notes. On top of that, its friendly user interface makes it intuitive and accessible. You can understand the tool without having to read through countless tutorials.
Top features
Automated meeting minutes with AI-powered insights
Automated due dates and assignees for next steps
Collaborative meeting agendas with file and link attachments
Consolidated, secure storage for historic log of meeting notes
Numerous integrations, from Microsoft Teams and Google Meet to Slack and Asana
Pricing
Free plan available
Pro: $7/month/user
Business: $11/month/user
Enterprise: $12.80/month/user (paid annually)
| Pros | Cons |
|---|---|
| Easy to use, according to G2 users | Some G2 users report issues with integrations |
| Designed for one-on-ones, team meetings, performance reviews, and more | |
| Comes with over 100 free meeting agenda templates |
#3 Notion: Best multi-use platform
Notion is a well-known workspace for teams to centralize their note-taking and project management.
The platform can also be used to manage and document meetings because it integrates with virtual meeting platforms like Zoom. This facilitates team collaboration, as every member can access meeting schedules, view important details about the call, and join meetings directly from Notion.
Notion also helps you organize your meeting notes. You can sort meetings into categories and tag them so they’re easier to find. Then, track meetings and attendees, and use any of Notion’s hundreds of meeting notes templates to structure your discussion and minutes.
Even though Notion doesn’t come with all the features other meeting note apps have, like recording and transcription, it’s nevertheless a great tool for managing and organizing large volumes of meeting notes while highlighting the most important takeaways.
Top features
Integrated AI assistant for automated meeting summaries
Collaborative docs for sharing meeting minutes with your team
Centralized workspace for storing your meeting notes
Integrated calendar so your meeting notes docs are a click away
Over 80 integrations with platforms like Asana, Calendly, Google Workspace, and Slack
Pricing
Free plan available
Plus: $10/month/user
Business: $18/month/user
Enterprise: Custom pricing
| Pros | Cons |
|---|---|
| G2 users like how easy it is to organize documents and information | Some G2 users note it has a bit of a learning curve |
| Highly customizable and adaptable | |
| Can be used for other tasks in addition to taking and storing meeting notes |
#4 Microsoft OneNote: Best for Microsoft Office users
Microsoft OneNote allows users to create digital notebooks and quickly scan and store notes, documents, audio recordings, videos, images, and more.
One of the best features of OneNote is its ability to sync data across all devices—ensuring you always have up-to-date documents no matter where you are.
In addition, it provides users with a range of features such as simple sharing, searchable text (including text featured inside images), and embedded files. The platform integrates with Microsoft Office 365 and Outlook Accounts, making it a good option for users already accustomed to the Microsoft ecosystem.
Top features
Voice transcription for recording real-time meeting notes
Copilot uses prompts to draft plans, generate ideas, create lists, and organize information
Seamless note-sharing and collaboration
Option to type notes or write with a stylus
Include images and GIFs within your notes
Pricing
Free plan available
Microsoft Office 2019 or Microsoft 365 subscription necessary to unlock premium features
| Pros | Cons |
|---|---|
| Cross-functional notebook available on desktop, mobile, and tablet | Some G2 users note it has a bit of a learning curve |
| Ability to attach images, audio, and video | |
| Connects seamlessly with all other Microsoft Office apps |
#5 Evernote: Best all-purpose note-taking app
Evernote is a note-taking app known for its powerful ability to sync across different devices. This allows users to enjoy a seamless flow of activities and information whether they’re using their personal phone or their work computer.
Evernote is built to serve a variety of note-taking needs, including work, personal, and school-related. Each category spotlights a set of functions that tailor the app to your specific needs.
For example, if you use Evernote for work, relevant features include real-time collaboration on notes, task assignments with notifications, and shared Spaces.
Evernote also has AI features, like AI-Powered Search and AI Note Cleanup, that save you time when formatting and referencing your meeting minutes.
Top features
Offline access from any device
Upload documents, images, and audio recordings to notes
Create tasks within notes to assign action items
AI Edit for writing, summarizing, tidying, and translating notes
Easy to share notes via email or export as PDF
Pricing
Free plan available
Personal: $14.99/month (for one user)
Professional: $17.99/month (for one user)
Teams: $24.99/month/user
| Pros | Cons |
|---|---|
| Ability to sync across multiple devices | Some G2 users note the free plan is very limited |
| Project collaboration and task delegation features | |
| Integrates with Google Suite and Slack |
#6 Obsidian: Best for note-taking experts
Obsidian allows users to create a web of interconnected notes, meaning you can group related notes together by creating links among concepts and ideas. This is a helpful way to organize minutes for different types of meetings, and you can even visualize the links between your notes in a graph format.
You can also improve organization with tags and aliases, allowing you to quickly search through hundreds of notes without having to read each one sequentially.
Obsidian is highly customizable and has hundreds of plugins, as well as an open API, so you can tailor the tool to your specific needs.
Top features
Canvas plugin for organizing meeting notes and minutes visually
Organize notes with links and graph visualizations
Collaboration capabilities with version history
Ability to work offline
Secure sync across devices
Pricing
Free personal plan available
Commercial: $50/year/user
Sync add-on: Extra $5/month/user
Publish add-on: Extra $10/month/site
| Pros | Cons |
|---|---|
| Notes are securely stored on your device, but you can easily share them with team members | No built-in transcription capabilities |
| Hundreds of plugin options for customization | |
| Tools for visualizing and organizing notes |
#7 Beenote: Best for planning meeting notes
Beenote is an app created for teams and business leaders to plan and manage meetings. It offers prompts and templates to help you determine details on structure, content, and goals for your meeting and notes.
Beenote helps you plan your note-taking by segmenting your talking points into topics. Defining the focus of discussion for each item on your agenda makes note-taking more purpose-driven and productive.
You can also add links, files (including images and documents), meeting roles, decisions, and tasks to your meeting agenda ahead of your call. This helps you create a detailed agenda with all the details that participants need to prepare adequately for meetings.
Top features
Automated meeting minutes you can share via email or export as a PDF
Real-time task assignments during meetings
Collaborative meeting agendas for better, more focused note-taking
Beeboard plan for board and executive committee meetings
Integrates with Microsoft 365, Microsoft Teams, Microsoft Outlook, Google Workspace, and Antidote
Pricing
Beenote 1: $8.67/month (for one user)
Beenote 10: $4.60/month/user (for ten users)
Beenote 30: $3/month/user (for 30 users)
Beeboard: $15/month/user (for 7 users)
Enterprise: Custom pricing
| Pros | Cons |
|---|---|
| Ability to assign and follow up on tasks | Some G2 users note that UI could be improved |
| Built-in schedule and agenda management | |
| Free trial available for all plans |
#8 nTask: Best user interface
While nTask is primarily a project management solution, it also offers some basic meeting notes features. When you use the tool to take meeting minutes, you’ll get a record of the meeting agenda, discussion notes, follow-up actions, and key decisions.
nTask integrates with virtual meeting apps like Zoom and Microsoft Teams, and it allows you to start meetings and calls from within the app. You can also integrate nTask with your Calendar app to schedule meetings and set up your agenda ahead of meetings.
Once notes are completed, you can choose to submit them for review by all meeting participants or publish and share them directly on nTask.
Top features
Meeting minutes linked to tasks and projects with key decisions and follow-up items
Collaborative meeting agendas
Other project and task management features for an integrated workflow
Team management and collaboration tools like updates and document sharing
Integrations with Apple Calendar, Google Calendar, Google Meet, Microsoft Teams, Outlook Calendar, and Zoom
Pricing
Premium: $4/month/user
Business: $12/month/user
Enterprise: Custom pricing
| Pros | Cons |
|---|---|
| Simple, intuitive UI | Lacks some of the advanced meeting notes features other tools offer, like multi-language transcriptions and automated summaries |
| Range of project management features in addition to meeting notes capabilities | |
| Free trial available |
Say goodbye to tedious note-taking and hello to seamless meeting transcriptions with Notta’s AI-powered solution.
#9 Fellow: Best for meeting agenda templates
Fellow is an all-purpose meeting management app that allows you to record meeting notes, build meeting agendas, share and receive feedback, and assign action items.
The tool’s meeting assistant can transcribe your meeting, and then produce AI-generated meeting minutes with shareable recaps. You can also delegate, visualize, and prioritize any next steps and sync them with your project management tool.
Something that sets Fellow apart is its range of meeting agenda templates. You can select and adopt any of its meeting notes and agenda templates and save the time you would have spent creating your own.
Top features
Shareable transcripts and recordings
Detailed, collaborative meeting minutes with an accurate record of decisions
AI meeting summaries with comprehensive recaps
Feedback and collaboration tools
Connects with Google Meet, Microsoft Teams, and Zoom
Pricing
Free plan available
Pro: $11/month/user
Business: $10/month/user (starts at ten users, billed annually)
Enterprise: Custom pricing
| Pros | Cons |
|---|---|
| AI assistant to answer questions about meetings | Some G2 users have issues with the search feature |
| Over 500 meeting agenda and minutes templates are available | |
| Over 50 integrations |
#10 MeetingBooster: Best for organizing meeting notes
MeetingBooster’s strongest point is its note-organizing features that allow teams to easily order, categorize, store, and recall their notes.
With MeetingBooster, it’s easy to assign action items right from your meetings. You can also share meeting minutes via email as a PDF or using a link, as well as archive all your meeting notes with secure encrypted storage.
The platform also has a dedicated meeting agenda module with pre-built templates for instant agenda creation. You can collaborate with team members on the agenda to ensure everyone is on the same page.
Top features
Assign and edit action items within meeting notes
Numerous meeting minute templates are available
Access control for historical log of meeting minutes
Additional tools for instant meeting agenda creation
Meeting Series module for recurring meetings
Pricing
MeetingBooster only offers custom pricing.
| Pros | Cons |
|---|---|
| Easy to share meeting minutes with team members and save them for future reference | No free plan offered |
| Time tracker to help your meetings stay on schedule | |
| Integrates with Microsoft Outlook, Google Calendar, Jira, Trello, Slack, and more |
#11 Zoho Notebook: Best for Zoho users
Zoho Notebook lets users record various types of notes, including text, checklists, audio, photos, and documents. The platform calls these Note Cards, which provide an appropriate interface for the specific type of notes you want to take.
For example, you can record meetings with an Audio Card, and then create a list of the next steps and action items with a Checklist Card.
You can then share your notes securely with coworkers and even collaborate on them. So if a team member wants to add a key takeaway to your meeting minutes, they can do so themself.
Top features
Real-time collaboration within meeting notes, with the ability to view, edit, and share
Comes with Noteboard project management tool for tracking task progress
Interactive digital whiteboard for sharing ideas between or on calls
Secure and encrypted notes that sync across devices
Integrations with Google Suite, Microsoft Teams, and Slack
Pricing
Free plan available
Pro: $1.99/month/user
#12 Notability: Best for handwritten notes
Notability is a versatile application available on multiple platforms, including iOS, Mac, Windows, and Chrome. Its user interface makes the process of taking notes smooth and uncomplicated.
A big draw of Notability is the fact you can take notes with a stylus and then convert them into text within the platform. That means you can jot down notes on your tablet during a meeting, and those notes will show up alongside your meeting recording.
Notability offers a variety of other features including note sharing, audio recording, and PDF annotation, which make it a great choice for taking notes in any situation.
Top features
Handwriting conversion and search
Audio transcription for recording meeting minutes
PDF import and annotation capabilities
Numerous sharing and export options
iCloud sync and auto-backup
Pricing
Free Plan available
Notability Plus: Price varies by region
| Pros | Cons |
|---|---|
| Meeting audio syncs to notes | Handwriting conversion only available on paid plan |
| Easy to present and share notes | |
| Multi-note side-by-side viewing |
#13 Google Keep: Best for Google Workspace users
Google Keep, which forms part of Google’s family of apps, is a very straightforward meeting notes software that lets you write, save, and organize notes.
You can quickly add text, images, and reminders to your notes with Keep, as well as create lists, assign tasks to specific people, and color code items for easier organization.
The app also allows you to collaborate or share notes with other people and sync them across all of your devices so that you always have your notes with you no matter where you are.
Top features
Shareable, collaborative notes
Location- and time-based reminders
Text extraction from images
Easy to filter and search for notes
Runs on Google Chrome, Firefox, Edge, and Safari
Pricing
Free with a Google account
| Pros | Cons |
|---|---|
| Access to all features is free | Lacks some of the advanced meeting notes features other tools offer, like multi-language transcriptions and automated summaries |
| Available on all devices (phone, tablet, and computer) | |
| Integrates well with other Google apps |
#14 GoodNotes 6: Best for iPad users
Nominated iPad App of the Year 2022, Goodnotes has an intuitive interface that’s easy to navigate, while its powerful capabilities help users create extremely organized documents with ease.
The platform supports multiple types of media, which allows users to combine their notes with images or PDFs in the same space.
It also has an accurate search function for quickly finding information, and its customization options give users the ability to personalize the platform to their needs.
With its optical character recognition (OCR) technology, users can scribble out thoughts and reminders in their own handwriting to capture ideas without needing to type.
Top features
OCR technology to recognize handwritten notes
Handwritten notes and text on the same page
AI tools like Word Complete and Spellcheck compatible with handwriting
Ability to share and collaborate on notes with team members
Available on Apple, Windows, and Android devices
Pricing
Free plan available
Goodnotes for Business: $50/year/device
| Pros | Cons |
|---|---|
| Unlimited audio recording length with the paid plan | Features are limited for Android and Windows users |
| Customizable Enterprise plan available | |
| PDF editing and annotation |
#15 Apple Notes: Best for Apple users
Apple Notes is a straightforward yet convenient note-taking app—a good fit for those looking for an easy-to-use solution to keep their meeting notes organized.
The tool is user-friendly and provides options to save, tag, and sort all your notes—making it easy to access what you're searching for in one place.
It also has helpful integrations with other Apple apps like Mail and Reminders, providing users a powerful way to stay connected across their devices. Additionally, the option to create checklists makes it easy to plan out tasks quickly and easily.
Top features
Supports multiple types of media, including images, web links, scanned documents, and handwritten notes
Checklists for action items and next steps
Folders and subfolders for note organization
Locked notes to secure sensitive data
Seamless note sharing and collaboration with other Apple users
Pricing
Free for Apple users
| Pros | Cons |
|---|---|
| Link between notes to connect similar content and ideas | Lacks some of the advanced meeting notes features other tools offer, like multi-language transcriptions and automated summaries |
| Use your finger or Apple Pencil to sketch or write within your note | |
| Available on all devices (phone, tablet and computer) |
Why take meeting minutes using dedicated note-taking software
There’s a range of specialized meeting notes software on the market that make the process of recording meeting minutes quick, efficient, and collaborative.
Whether you work on a remote or hybrid team, or even go into the office every day, these tools can help you stay focused on the discussion during a meeting while recording all the key information and takeaways.
This ensures everyone is on the same page after the call and knows what action items they’re responsible for.
Plus, these tools let you access meeting minutes across different devices, edit notes during and after meetings, and share an accurate log of your meetings with other team members.
All these features help improve productivity and accountability on your team and give you a historical record of all your meeting minutes that you can reference whenever you need to.
Enhance productivity with the top meeting notes app
When choosing meeting notes software, consider which aspects of the tool will be most relevant to the way you work. Do you really need a tool that provides highly accurate transcriptions of your meetings? Are you looking for a platform that gives you a coherent way to organize and link your meeting notes?
Be sure to establish your priorities, whatever they are, before selecting a tool—which will help ensure you pick the software that most fits your needs.
For an all-around productivity booster and a reliable way to transcribe meeting minutes, Notta is the best app for meeting notes. You can use the tool to record your calls, accurately transcribe your discussions, write a meeting summary, generate key action items, and translate your minutes into over 40 languages.
Let Notta worry about the details so that you can focus on the meeting. Accurate, real-time meeting transcription at your fingertips.
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