Virtual meetings with web conferencing software such as Zoom have become a normal practice in the hybrid working era.
It is virtually impossible to grasp everything during a virtual meeting; however, we also don’t want to miss important details. This is where the Zoom recording feature comes in. With this feature, you can record meetings for review on missed points, and the absentees also have something to fall back on.
However, recording a Zoom meeting is not all that straightforward, with some requirements to be met and steps to be followed. This is why we have prepared this guide to walk you through the steps of successfully recording a Zoom meeting, whether on your laptop or mobile devices.
How to Record a Zoom Meeting on laptop (as a host)
If you are the host, recording a Zoom meeting on your laptop using the built-in recorder is extremely simple. And this feature is available for both free and paid users.
Follow the steps below:
Open the Zoom app and host a new meeting.
Click the Record option in the bottom menu to start the recording.
If you are a free user, your recording automatically saves to your local folder but If you have a paid Zoom subscription, a recording option will pop up asking you where you want to save your file: Record on this Computer or Record to the Cloud.
The recording begins and your Zoom screen will then appear as follows: a Recording indicator with the Pause and Stop icons appear in the upper left corner.
4. To pause the recording, you can simply use the “Pause icon”. Also, you can stop the recording using the “Stop icon”, or press Alt + R on Windows and Command + Shift + R on Mac.
Once the recording is stopped, Zoom automatically converts your recordings to make the files accessible.
Local recordings can be accessed on your local hard drive while cloud recordings are saved in an online folder in the cloud where you can easily access them.
Keep in mind that audiovisual recordings are saved as MP4 formats in video folders, while audio-only recordings are saved as M4A formats in audio folders.
Can you record a Zoom meeting if you are not the host?
The answer is a definite "yes!"
You can record Zoom meetings as a participant in two different ways. One is by requesting permission from the host, and the other is by introducing a third-party meeting recorder.
Method 1: Getting permission from the host
Basically, only the host has the authorization to record a Zoom meeting. As a participant, you will need the consent of the host before you can record your Zoom session within the application.
As a host, you can grant participants authorization to record by following this guide:
During a Zoom call, select Participants.
Hover over the name of the participant you want to grant recording access to and click the More icon (three horizontal dots) beside it.
Next, select the Allow to Record Local Files option.
In response, the participant receives a prompt that they are allowed to record. Also, once the participant starts to record, a recording prompt appears next to their name.
As the host, you can disable participants' access to Zoom recordings by clicking the More option next to their names > Remove Permission to Record Local Files.
Again, the participant will receive an SMS alert stating that they no longer have recording access.
Method 2: Using a third-party meeting recorder
While Zoom has a recording option built in for all meetings, this feature is limited in that you, as a participant, can only utilize it with the permission of the host. The host also reserves the right to disable this option when setting up a virtual meeting.
Hence, the only alternative to bypassing the host's authorization is to employ other Zoom recording software to record a meeting anytime you want, and we will introduce one of the best below.
How to record a Zoom meeting without permission
In search of a one-stop solution for recording Zoom meetings without host authorization? Your search ends at Notta. It is a sophisticated meeting assistant with a host of recording features available for both Web and mobile users.
Automatically record your online meetings with live transcripts and time stamps so you don't miss out on crucial details.
Capture audio and video (paid feature) in high quality.
The meeting recordings are immediately available for review and playback at an adjustable rate.
Aside Zoom application, Notta Assistant also supports Google Meet, Microsoft Teams, and Webex.
To record a Zoom meeting without the host's permission, you require a Notta account.
Set up your account with an Email or Google/Microsoft account
Afterward, sign in and explore the app
Set to move on? Follow this easy procedure to manually or automatically record your meetings as desired.
In the main dashboard, click Transcribe Live Meeting in the right sidebar.
The following screen will appear. Enter your Zoom meeting URL and click Transcribe Now.
Your Notta bot will then appear as a participant in the Zoom meeting and start recording the conversations.
Return to Notta during your Zoom meeting, you’ll see that the transcript is simultaneously appearing during your Zoom call. You can stop the recording at any time by clicking the recording button at the bottom of the page.
After you’ve stopped recording, you can access your Zoom meeting audio anytime by going to the Notta dashboard in your account.
You can do more with Notta
When the recording is over, Notta offers you a quicker and more secure way to view, download, and share your Zoom recordings with your team.
Run through recordings quickly by altering the video speed or jumping to the desired point with timestamps.
You can review, add images and notes to the transcript, and export it.
Create a snippet from the recording and share the most important information with the stakeholders.
With Notta AI, you are just one click away from the best virtual meeting recording experience.
How to record Zoom meetings on mobile devices
Unlike on a laptop, Zoom recording on mobile devices is exclusive to individuals with paid subscriptions. Moreover, the files won’t be saved to your local folders; rather, they are automatically stored in the cloud as cloud recordings.
Follow this step-by-step process to easily record on Zoom after joining a Zoom session on your iPhone or Android device.
Once you are in a Zoom meeting, tap the "More" option (three horizontal dots) at the bottom right corner of your screen.
Select the Record to the Cloud option on iPhone or Record if you are using Android.
This will now show a Recording prompt at the top.
To stop or pause the recording, tap the More option again and select the Pause or Stop respectively.
Finally, once you put a stop to the recording, it’ll automatically save to the cloud, where you can easily view, download, and share the file.
FAQs about how to record a Zoom meeting
Can I record a Zoom meeting without permission?
Yes, you can record a Zoom meeting without permission from the host by introducing Notta meeting recording software to your Zoom meetings for an automated and secure video recording experience.
Why can't I record my Zoom meeting?
There are some reasons you can't record your Zoom meeting:
You are not the host and have not been granted permission by the meeting host. By default, the host holds the exclusive right to record and gives authorization to any other participant to record a Zoom session.
You are a free user and want to record Zoom on a mobile device.
Does Zoom record your whole screen or just the meeting?
Zoom does not record your whole screen unless you have specifically chosen to click share screen. Otherwise, Zoom just records the meeting screen and participants’ shared video.
Recorded Zoom meetings go to a pre-made Zoom folder on your computer. Simply search Zoom on your computer and it’ll bring up the Zoom folder, which will have an individual folder for each recorded meeting. Inside the meeting folder, you can find your Zoom meeting recording.
How can I share recorded Zoom meetings?
You can share recorded Zoom meetings by locating the file on your computer and uploading it to Google Drive, Cloud, or another sharing service, then providing the other person with the link to the file. Depending on the size of the file, you may be able to email the file as well. If the file is too large, you can edit the Zoom meeting recording to eliminate unnecessary parts before you share it with your teammates.
In conclusion, there are many useful applications for recording Zoom meetings and we hope today’s piece gave you many ideas for how to record a Zoom meeting easily.
Overall, our top pick is Notta because of the Chrome extension and Notta Bot features, which make recording easy and efficient, alongside its excellent transcription and editing functions. Notta Bot is easy to set up and automatically records your entire live Zoom call, while the Chrome extension is built-in to your browser and easily records the audio from your meetings.