How to Remove Teams Meeting from Outlook Invite

When you schedule a meeting in Outlook, Microsoft Teams automatically adds a meeting link to the invite. This happens because of the default integration between Teams and Outlook within Microsoft 365. Most of the time it's useful, but there are plenty of situations where you don't want it — you're using Zoom, the meeting is in person, or you're cleaning up an existing invite that already went out.

Before getting into the steps, it helps to know which situation you're in, since the fix is different:

• Remove Teams from one specific invite — you edit that individual meeting and delete the Teams information from it. This works for both new invites and ones you've already sent.

• Stop Teams from being added to all future meetings — you change a setting in Outlook that disables the automatic Teams link for every meeting going forward.

Both are covered below for each platform.

How to remove Teams meeting from Outlook invite 

Outlook calendar is an important part of the Microsoft Office suite. It's integrated to the point that you can quickly switch between calendar and mail. When you disable the Teams meeting invites, you'll no longer be able to view them in the Outlook calendar. There are three ways to delete Teams meetings from Outlook invites: official website, desktop app, and mobile app. 

It's easy to remove Teams meetings from Outlook invites from the official Outlook website. Here, I'll outline the simple steps of deleting the Teams meeting link: 

Step 1: Go to Microsoft Outlook on your preferred browser and then sign in with your email address. Click on the ‘Calendar’ icon in the left navigation panel and select the meeting in the calendar. 

Step 2: Click on the ‘Gear’ button located in the top right toolbar. (Note: Sometimes, you'll see a dropdown menu. If that's the case, click ‘View all Outlook settings.’)

Step 3: In the newly opened settings window, go to the ‘Calendar’ option located in the left navigation panel. Now, choose ‘Events and Invitations’ and uncheck the box located next to ‘Add online meeting to all meetings.’ Lastly, click ‘Save’ to confirm. 

On the other hand, if you want to delete the Microsoft Teams link from a particular meeting, here's how to do it: 

Step 1: Open the Microsoft Outlook app in your browser and double-click on the Teams meeting invite that you would like to delete. 

You'll see the meeting details, such as location, time, attendees, and agenda. Here, you'll have to remove the Teams meeting link and the related information in the event description. 

Step 2: Sometimes, Outlook still indicates that the event is hosted on Teams. If that's the case, you need to disable the Teams link entirely. To do this, click on the ‘Teams Meeting’ option and press the delete button in the meeting invitation. 

Note: You might see ‘Skype Meeting’ instead of ‘Teams Meeting’ depending on the account settings. 

Step 3: Once you've made the changes, select the ‘Save & Close’ option to save them. If prompted, click on the ‘Send Update’ to notify the attendees about the newly made changes. 

Read next: 30 Brilliant Email Subject Lines for Meeting Requests (+ Tips)

As a freelance writer working with a team, I’m used to spending a lot of time in meetings to discuss ideas or get feedback from team members. A lot of meetings on the team's calendar can be quite soul-sucking. 

If you see there are some meetings that are no longer happening on Microsoft Teams, it's best to delete the Teams link. One thing that's worth noting is that the steps may differ depending on whether you're using Windows or Mac. 

Here, I'm using Outlook app on MacBook Pro to delete Teams meeting from Outlook invites: 

Step 1: On your Mac, open Outlook app and then select Outlook > Settings in the top toolbar. 

Step 2: You'll then see an ‘Outlook Settings’ window. In this window, select ‘Calendar’ to open additional settings. 

Step 3: Under the ‘Calendar Options’ section, locate ‘Add online meeting to all meetings’ and tap on the ‘Configure’ button. 

Step 4: You'll now see a new window where you need to uncheck the box next to ‘Add online meeting to all meetings.’ Click ‘Save’ to confirm the new settings. 

That's it! This will help you quickly delete the Teams meeting from the Outlook invite. 

If you're a Windows user, here's how to delete Teams meetings from Outlook invites with the web app: 

Step 1: Open the Outlook application on your Windows and locate the ‘Calendar’ icon located on the left navigation panel. Or, from the top menu bar, you can directly select the ‘File’ option and then click the Info > Options tab. 

Step 2: Now, select the ‘Calendar’ from the left panel and head to the ‘Calendar Options’ section. There, you'll find a check/uncheck box next to ‘Add online meeting to all meetings.’ If it's checked, uncheck the box and click ‘OK.’

The Outlook app on Android, iPhone, or iPad doesn't allow you to delete the Microsoft Teams link. While you'll need a desktop app or Outlook on the web to remove the Teams meeting link from the Outlook invite, you can still remove the link from the scheduled meeting. Here's how: 

Step 1: Open the Outlook mobile app on your Android or iOS device and locate the ‘Calendar’ icon. 

Step 2: Select the meeting invitation that you would like to edit and then tap on the ‘Edit’ option (pencil icon) at the top right corner of the screen. 

Step 3: Then, you can delete the Teams meeting link from the body of the invite. Finally, tap on the ‘Save’ option (or tick mark) to confirm the changes and update the invite for all the meeting attendees.

Can You Remove Teams from an Invite That's Already Been Sent?

Yes. Editing a meeting invite after it's been sent is straightforward in Outlook. Open the meeting, make your changes (including removing the Teams link), and when you save, Outlook will ask whether you want to send an update to attendees. Select Send Update to notify everyone that the invite has changed. Their calendar will automatically reflect the updated version.

This applies whether you're removing the Teams link entirely or just editing other details. The key thing to be aware of is that only the meeting organiser can edit and send updates. If you received the invite from someone else, you'll need to ask them to make the change.

Will Removing the Teams Link Cancel the Meeting?

No. Removing the Teams meeting link from an Outlook invite does not cancel the meeting. The calendar event stays exactly as it is — date, time, attendees, and all other details remain unchanged. You're only removing the Teams-specific content (the join link and meeting ID) from the body of the invite. The meeting itself is unaffected.

If you want to cancel the meeting entirely, you'd use the Cancel Meeting option in Outlook, which is a separate action.

Key takeaways 

With the simple guide on how to remove Teams meetings from Outlook invites, you can declutter the calendar and delete meetings that are no longer going to happen. But that's not enough! Meetings involve a ton of work — but automation can help you save a lot of time and increase productivity. 

If you need to send meeting notes to your team after the lengthy Teams meet, you can use Notta to accurately transcribe the spoken words into text. But this is just the start of what you can do with Notta. For example, there's an AI summary feature available that lets you summarize the lengthy transcripts into some action items. 

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FAQs

Why does Outlook keep adding Teams to my meeting invites?

Outlook adds a Teams link automatically when the "Add online meeting to all meetings" setting is turned on. This is often enabled by default in Microsoft 365 environments, or it may have been turned on by your IT administrator. If you disable it through Outlook settings (as described above) and it keeps coming back, your organisation's Microsoft 365 admin may have enforced the setting centrally. In that case, you'll need to contact your IT team.

Will someone know if I remove them from a Teams meeting?

Yes. If you remove a specific attendee from a meeting, they'll receive a notification that they've been removed from the event.

Does deleting an Outlook meeting delete it for everyone?

If you're the meeting organiser and you delete the event, Outlook will give you the option to send a cancellation to all attendees. If you send the cancellation, the meeting is removed from everyone's calendar. If you decline without sending a cancellation, it's removed only from your view. Note that deleting is different from removing the Teams link — deleting removes the whole event, while the steps in this article only remove the Teams-specific content.

Can I remove Teams from a recurring meeting invite?

Yes. When you open a recurring meeting to edit it, Outlook will ask whether you want to edit just that one occurrence or the entire series. To remove Teams from all instances, choose Edit the series. To remove it from a single occurrence only, choose Edit this event. After making your changes, send the update to attendees.

What if I don't see a Teams Meeting button in the invite editor?

If the Teams Meeting button isn't visible in the ribbon, the Teams add-in for Outlook may not be installed or active. In this case, you should still be able to manually delete the Teams meeting text from the body of the invite without needing to interact with the button.