Notta guide · Updated September 30, 2026
How to Check Transcription Upload and Recording Limits
Check four separate limits before you record or upload: monthly transcription minutes, maximum duration per record, file size, and monthly upload count. A file under the size cap can still be too long for your plan or exceed your remaining minutes. This guide explains Notta’s plan allowances and capture routes, then shows how to check your recording before processing it. It is for people handling meetings, interviews, lectures, and other authorized audio or video. The clearest rule is simple: confirm the limit for your plan and the exact route you will use, not just the file size.
Judy
Notta Editorial and Content Research Team
What Are Transcription Upload and Recording Limits? (Quick Definition)
Transcription upload and recording limits are the plan and feature caps that determine how long a recording can be, how large a file can be, and how much you can process in a billing period. They help individuals and teams plan capture without confusing a file-size allowance with transcription time. With Notta, the applicable cap can also change by route, such as an uploaded file, screen recording, or offline capture.
Notta Limits by Plan and Capture Method
Notta turns conversations into searchable, actionable knowledge: capture is the first step, not the outcome. These limits show how much material can enter that workflow and where a separate feature cap applies.
Monthly transcription and per-record duration
Your monthly minutes and maximum record length are separate checks. Transcription minutes do not roll over.
| Plan | Monthly transcription | Max per record |
|---|---|---|
| Free | 120 minutes | 3 minutes |
| Pro | 1,800 minutes (30 hours) | 5 hours |
| Business | Unlimited | 5 hours |
| Enterprise | Custom | 5 hours |
For a simple planning example, twenty one-hour recordings use 1,200 Pro minutes; forty use 2,400 minutes. Business transcription is unlimited, but upload, screen-recording, and AI allowances still have their own rules.
Review the plan-by-plan transcription limits before scheduling a large batch.
Audio and video upload limits
Notta supports 16 audio and video upload formats, including WAV, MP3, M4A, MP4, and MOV. PDFs can be used with Notta Brain for file analysis, but they are not audio or video transcription inputs.
| Upload allowance | Maximum |
|---|---|
| Audio file size | 1 GB |
| Video file size | 10 GB |
| Free uploads per month | 50 |
| Pro uploads per month | 100 |
| Business uploads | 200 per seat, pooled |
| Enterprise uploads | Unlimited |
Check the separate audio and video upload limits as well as transcription time.
Screen recording is a separate cap
Notta Web screen recording can capture the screen, shared computer audio, microphone input, and supported camera video. Transcription happens after the recording is uploaded.
Free
30 min
Maximum session
Paid plans
2 hr
Maximum session
Free users can view only the first three minutes of a screen recording’s transcription. Browser and operating-system permissions also affect access to screen and audio inputs.
See the screen-recording time and transcript limits separately from standard record duration.
Capture route changes what to check
Notta supports online meetings, desktop audio, mobile and web microphone recording, supported links, and imported media. Notta Bot records supported meetings when access and host or organization settings allow it; Bot-Free recording is a separate Notta Desktop workflow that captures system audio and microphone input without a Bot joining.
Match the route to your use case with this guide to choosing a recording route.
Language, speakers, and feature allowances
Cloud transcription supports 58 single-language options. Bilingual transcription supports two selected languages from 23 available options; real-time translation and post-transcription translation each support 80 languages. These are distinct capabilities, not one combined language count.
File uploads and screen recordings support speaker identification for up to 10 speakers when enabled. Web and mobile live microphone recording supports speaker identification in Japanese, up to 10 speakers. AI Notes allowances are 10 per month on Free, 100 on Pro, 200 per Business seat pooled across the workspace, and unlimited on Enterprise; generation requires at least 200 transcript characters.
If language handling matters, review the bilingual transcription and language conditions before capture.
Notta Desktop Privacy Mode and Notta Memo
Standard Bot-Free recording in Notta Desktop is not offline by default: captured audio is encrypted, then uploaded for real-time transcription. Pro Privacy Mode is a separate local offline workflow for eligible Pro, Business, and Enterprise accounts; recordings and transcripts are stored in the user-selected local workspace, with cloud features paused or limited.
Notta Memo records offline on the device. Its listed specifications include 32 GB storage, about 144 hours of recordings, and up to 30 hours of continuous recording; actual use varies. Its Starter allowance is 300 transcription minutes per month, separate from the standard Free plan’s 120 minutes.
Understand the local Privacy Mode workflow before selecting an offline route.
Quick Answer (Do This First)
Check the route and allowance before you start:
- Confirm your plan and remaining monthly transcription minutes.
- Check the maximum duration for one record: Free is 3 minutes; paid plans allow up to 5 hours.
- For uploads, check both file size and monthly upload count: audio up to 1 GB; video up to 10 GB.
- For screen recording, use the separate cap: 30 minutes on Free or 2 hours on paid plans.
- For Business, remember that file-upload and AI Notes allowances are pooled across the workspace.
- Confirm the selected transcription language, speaker settings, and any route-specific bilingual limits.
- For local offline transcription, select eligible Notta Desktop Pro Privacy Mode; standard Bot-Free is not offline by default.
Scenario A — Existing audio or video: Check the file format, size, length, upload count, and available transcription minutes. Scenario B — New capture: Check the session limit for the route you plan to use, then check transcription allowance separately.
Prerequisites (What You Need)
- Access to your Notta account and its current plan details.
- The recording’s duration, file type, and approximate file size.
- Your remaining transcription minutes and monthly upload count.
- Permission to record and process the audio or video.
- The intended capture route, language, and speaker-identification needs.
- For screen capture, browser and operating-system access to screen and audio inputs.
Step-by-Step: Check Limits Before You Record or Upload
-
Step 1: Identify your plan and available allowance
What to do: Check whether your account is Free, Pro, Business, or Enterprise. Compare your remaining monthly transcription minutes and upload count with the plan limits above; do not assume unused minutes carry forward.
Success: You know the minutes and uploads available for the material you plan to process.
Common mistake to avoid: Treating Business’s unlimited transcription as unlimited uploads, screen recording, or AI Notes.
-
Step 2: Check the recording route and its own cap
What to do: Choose between a supported meeting workflow, Notta Desktop, web or mobile microphone capture, screen recording, a supported link, or an imported file. For screen recording, confirm the session cap and permissions. For Notta Bot, prepare the workflow before the meeting; if inviting it manually, paste the meeting link into Notta after the meeting starts, then confirm the Bot joined and recording began. Bot-Free recording starts directly in Notta Desktop and needs no meeting link or Bot invitation.
Success: The route, permissions, and route-specific time limit are clear before you capture.
Common mistake to avoid: Applying Notta Bot meeting-link steps to Bot-Free recording or assuming every Desktop recording is offline.
-
Step 3: Validate an existing file
What to do: Confirm the audio or video format is supported, then compare its size and duration with the file and per-record limits. Check monthly upload count and transcription minutes as separate allowances. Use PDFs with Notta Brain for analysis, not as audio or video transcription files.
Upload flow shown in the Notta interface. Check your account’s current limits before processing. Success: The file meets the format, size, duration, upload-count, and monthly-minute checks.
Common mistake to avoid: Assuming a small file is short enough for the plan’s per-record duration.
-
Step 4: Set language and speaker options
What to do: Choose the applicable single language or, where supported, bilingual mode. Check whether the selected route supports speaker identification and whether bilingual translation is available for that route. Link-based uploads do not support bilingual transcription.
Success: The selected language and speaker settings fit the source recording and capture route.
Common mistake to avoid: Treating bilingual transcription, real-time translation, and post-transcription translation as the same feature.
-
Step 5: Process, review, and keep useful context
What to do: Upload an authorized file or complete the selected recording workflow, then review the transcript for names, decisions, and action items. Search or edit the transcript, and use available summaries or Notta Brain deliverables to turn the conversation into reusable knowledge.
Success: The transcript is available for review, and important context is easy to find or share.
Common mistake to avoid: Stopping at a recording when you still need to confirm a commitment or share a decision.
Validation Checklist (Make Sure It Worked)
- ☐ The plan and remaining transcription minutes are confirmed.
- ☐ The recording duration fits the selected route’s maximum session length.
- ☐ The uploaded file uses a supported audio or video format.
- ☐ The file is within the 1 GB audio or 10 GB video size limit.
- ☐ The monthly upload count is still available for the account or workspace.
- ☐ The selected language and speaker options are supported for that route.
- ☐ A Notta Bot meeting shows that the Bot joined and recording started, if using that workflow.
- ☐ Bot-Free capture was started in Notta Desktop, without a meeting link or Bot invitation.
- ☐ The finished transcript can be opened and reviewed.
Common Issues & Fixes
| Problem | Cause | Fix |
|---|---|---|
| Upload is rejected even though the file is small | The recording may exceed the per-record duration, monthly upload count, or remaining transcription minutes. | Check all four limits—size, duration, upload count, and minutes—then shorten or split the file if appropriate. |
| A video will not upload | The video may exceed 10 GB or use an unsupported format. | Confirm it is an accepted video format and no larger than 10 GB before retrying. |
| Screen transcript ends early on Free | Free users can view only the first three minutes of screen-recording transcription. | Check the plan’s screen-recording transcript allowance and choose an appropriate plan or workflow for the full session. |
| Bilingual mode is unavailable | The chosen route may not support bilingual transcription, or the feature may have a separate allowance. | Check route-specific language settings; link-based uploads do not support bilingual mode. |
| A Bot-Free recording is not processing offline | Standard Bot-Free capture is separate from local offline Privacy Mode. | Use eligible Notta Desktop Pro Privacy Mode and its local-model workflow when local offline transcription is needed. |
Best Practices (Do It Right Long-Term)
- Keep a simple usage estimate for recurring calls — it helps you spot when monthly minutes may run short.
- Check each cap independently — file size, record duration, upload count, and transcription minutes measure different things.
- Choose the capture route before the meeting — it gives you time to confirm permissions, settings, and route-specific limits.
- Track pooled Business uploads and AI Notes across the workspace — one team member’s use can affect shared capacity.
- Set language and speaker options before recording — this reduces avoidable rework when conversation detail matters.
- Use Notta Brain for supported PDFs and other file analysis, not audio transcription — this keeps each input in the right workflow.
- Recheck current plan details before high-volume work — product limits and feature availability can change.
Recommended Tool (Optional): Notta
Notta is an AI-powered meeting productivity platform for teams and individuals who need more than an audio file. It brings online meetings, in-person conversations, and uploaded media into a searchable workflow, helping people find decisions and commitments after the conversation ends.
- Capture supported meetings, desktop audio, mobile conversations, or authorized uploaded audio and video.
- Review searchable transcripts and use available summaries to find the signal in a long discussion.
- Use Notta Brain — AI Meeting Execution Engine to turn meeting content into practical outputs such as slides, infographics, reports, and other deliverables.
- Keep route-specific limits visible so a recording can move from capture to understanding, visualization, search, and action.
For transcript follow-through, see how to review meeting decisions and action items. For AI Notes usage, see the AI Notes allowance details.
Use Notta when you need conversations to become searchable notes and follow-up material; it may not be necessary if you only need a basic recording with no transcript or review workflow.
Start for FreeFAQs
What is a transcription upload or recording limit?
It is a cap on one or more parts of the recording workflow, such as file size, maximum duration per record, monthly transcription minutes, monthly uploads, or a screen-recording session. These limits are separate, so meeting one does not mean the others are met. Check the plan and capture method you intend to use.
How long can a Notta transcription be?
The maximum transcription duration per record is 3 minutes on Free and 5 hours on Pro, Business, and Enterprise. Monthly transcription allowances are separate: Free includes 120 minutes, Pro includes 1,800 minutes, Business is unlimited, and Enterprise is custom. Screen recording has its own session limit.
What is the maximum audio or video file size?
The maximum audio file size is 1 GB, and the maximum video file size is 10 GB. Notta supports 16 audio and video upload formats, including WAV, MP3, M4A, MP4, and MOV. A file under the size limit may still exceed a plan’s duration, monthly upload, or transcription-minute allowance.
Does Bot-Free recording work offline?
Standard Bot-Free recording in Notta Desktop captures system audio and microphone input without a Notta Bot joining, then uploads the audio for real-time transcription. Local offline transcription is a separate Pro Privacy Mode workflow for eligible accounts. In Privacy Mode, recordings and transcripts are stored in the user-selected local workspace.
Do transcription minutes roll over, and are Business uploads pooled?
Transcription minutes do not roll over. Business file-upload and AI Notes allowances are pooled across the workspace, while the upload allowance is 200 per seat. Because pooled usage can change as teammates work, review your workspace usage before processing a large batch of files.
When you separate monthly minutes, record duration, file size, upload count, and route-specific recording time, it becomes much easier to plan a reliable transcription workflow. Check current plan details before a large upload or important meeting, then review the transcript for decisions, commitments, and context worth keeping. Notta helps turn those conversations into searchable knowledge instead of isolated recordings. Start with the route that fits your work and confirm its limits before you capture.
Plan limits and feature details in this guide reflect product information updated September 30, 2026. Confirm current limits and feature availability in your Notta account before relying on them.