notta software how to get transcript from zoom recording

How to Get Transcript from Zoom Recording

Zoom offers a convenient way of connecting people from all over the world. Whether it's for business conferences, online classes, or simply social virtual gatherings, this is the platform to help you do all of these things.

When taking online classes or attending business meetings on Zoom, it's crucial to keep notes because you don't want to miss something important. That's why it's important to record the meetings so that you can later transcribe them.

In this article, we will help you learn how to get transcript from Zoom recording. So let’s delve into the Zoom transcriptions world and explore the best and most efficient ways of getting them.

How to Get Transcript from Zoom Cloud Recordings

Before you can start getting transcripts from Zoom Cloud Recordings, there are a few prerequisites that you need to meet. These prerequisites ensure you have access to enable the audio transcription feature.

Requirements for Zoom Transcriptions

You must have a Zoom license that falls under the Business, Education, or Enterprise tier. These are the only licenses that provide you access to advanced features such as Zoom Cloud Recordings.

If you have the appropriate Zoom license, enable the cloud recording and enable the audio transcription feature. 

By meeting these prerequisites you can take full advantage of the transcription feature in Zoom. enhancing your meeting experience and facilitating accurate documentation of important discussions.

Continue reading below to learn how to get a transcript of a Zoom meeting now that you’ve met the requirements.

How to Enable Cloud Recording

To turn cloud recording on or off for all users in your Zoom account, follow these steps below:

Step 1: Log in to the Zoom web portal as an administrator with the necessary privileges to edit account settings.

Step 2: Click "Account Management" in the navigation menu and select "Account Settings."

Step 3: Navigate to the "Recording" tab within the account settings.

Step 4: Locate the toggle switch labeled "Cloud Recording" and click on it to turn cloud recording on or off according to your preference.

Step 5: Confirm your choice if a verification dialog box appears by clicking on the appropriate option to turn cloud recording on or off.

(Optional) If you want to enforce this setting for all users in your account, you can click on the lock icon and then select "Lock" to make it mandatory.

By following these steps, you can easily manage the cloud recording feature for all users in your Zoom account. You can turn it on or off based on your organization's requirements.

Zoom Transcripts Simplified

Notta breaks down the straightforward process to access transcription straight from your Zoom dashboard for automated notes, it allows you to foucus on your priorities and unlock your meetings' full potential.

How to Transcribe Zoom Meetings: Step by Step

Do you need an accurate audio recording transcript from your Zoom meetings? Let’s learn how to transcribe Zoom meetings by following these straightforward instructions. We're going to do that by utilizing Zoom's built-in transcription tools.


Step 1: Sign in to your Zoom account.

sign in zoom account

Begin by logging in to your Zoom account via the web portal. Transcription functionality is exclusively available for business, education, or enterprise licenses. If you don't possess any of these accounts, sign up now to unlock the power of cloud recordings and Zoom's transcription feature.

Step 2: Activate Cloud Recordings and Automatic Transcriptions. To activate the cloud recordings, you need to follow the steps we provided above. To activate automatic transcriptions do as follows: 

  • Access the "Advanced cloud recording settings" from the cloud recording section.

  • Locate and activate the "Create Audio Transcript" option, then save your changes.

Verify that Zoom's audio transcription function is enabled within your settings.

start recording zoom meeting

Step 3: Start Recording your Zoom Meeting.

Proceed with recording your Zoom meeting as you normally would. To activate live transcripts during the meeting, simply click the "Live Transcript CC" button. Upon completing your meeting, click "End Recording" followed by "End Call."

retrieve your-zoom recording transcription

Step 4: Retrieve your Zoom recording transcript.

Post-recording, Zoom will send two emails to the host. The first email will contain a link to your recording file. While the second email should provide a link to your Zoom transcriptions. It may take a few minutes for these emails to arrive. Once you receive them, click the links within to access your recordings and transcripts on the cloud.

Voilà! You now have learned how to get audio transcripts on Zoom meetings.

Zoom Native Benefits

  • Seamless Integration. Zoom’s Native transcription feature runs on the same ecosystem, making seamless integration.

  • Accessibility. The native transcript feature is available to everyone. Making it accessible to individuals and organizations alike.

  • Automated Transcription. Zoom’s native transcript feature will automatically generate transcriptions of your recording.

  • Real-Time Transcription. This feature provides real-time transcriptions during live Zoom meetings.

  • Reliable. Zoom's native transcript feature delivers reliable accuracy. Ensuring that the transcriptions reflect the essence of what’s being said.

Zoom Native Drawbacks

  • Limited Formatting Options. Zoom's native transcript feature has limited formatting options. Making it challenging to customize the appearance and structure of the transcripts.

  • Editing Challenges. Editing transcriptions within the native Zoom environment can be challenging.

  • Inaccuracies in Transcriptions. While Zoom's native transcript feature strives for accuracy, some occasional inaccuracies occur. This can be because of background noise, complex terminologies, or just the accent of the speaker.

How to Edit Zoom Audio Transcriptions

Do you wish to modify your Zoom transcription? Fear not, as there are various methods to achieve this. You can either download the transcription as a VTT file and edit it using a text editor. Or follow these steps to edit your transcriptions within Zoom.

Step 1: Sign in to the Zoom web portal using your credentials.

Step 2: Access the recordings section. Navigate to the navigation menu and click on the "Recordings" option.

Step 3: Locate your recorded meetings. Identify and click on the recorded meeting that you wish to edit. This will direct you to view your recording files.

Step 4: Initiate playback and view the transcription. Click on the play icon to start the playback of your recording. The transcription text will be displayed on the screen's right side.

Step 5: Review and edit the transcription. Playback your recording and carefully review the transcription. To make edits, simply hover over a specific phrase and select the pencil icon that appears.

Step 6: Modify speaker names. If you need to edit a speaker's name, hover over the current speaker's name and click on the pencil icon.

Step 7: Edit the transcription text as needed. Make sure the accuracy and desired modifications are incorporated. Once satisfied, click the check mark icon to finalize the changes.

Step 8: Save and download the completed transcription files. After making all the necessary edits, save your changes. Then download the completed transcription files for future reference.

By following these step-by-step instructions, you can edit Zoom audio transcriptions. This will grant you full control over the content and accuracy of your transcriptions.

How to Generate Live Captions in Zoom Meetings

If you want to learn how to get live transcript on zoom meetings, then Zoom makes it really simple for you since it has this feature built-in. Let’s see the steps you need to start generating live captions in your Zoom meetings.

Step 1: Sign in to your Zoom account and navigate the Zoom web portal.

Step 2: Locate the option to enable the auto-generated captions feature within your account settings. By activating this feature, Zoom will automatically generate captions during your meetings.

Note: If you prefer to type captions manually, you can also enable the manual captions feature. There are two toggles, one for automated captions and the other for manual.

Step 3: Invite participants and start your Zoom call. 

To activate the live captions, click the "Show captions" button in your toolbar. This step ensures that the live captions are enabled and functioning before delving into the meeting's content.

That’s it; with these easy steps, you now know how to generate live captions in Zoom Meetings automatically.

Alternative Way to Transcribe Zoom Recording- Notta

Notta is one of the most fascinating and innovative recording and transcribing tools you can find out there. It’s filled with amazing features that aim to make the collaborative experience during Zoom meetings better.

The tool runs on a state-of-the-art AI that can generate multilingual transcription services with a high accuracy of 98.86%. That differentiates it from the rest of the available options on the market.

The charm of using Notta lies in the friendly and easy-to-use user interface, which effortlessly adapts to your Zoom experience. With Notta, you can easily organize your recordings and transcripts. You can also record and transcribe in real-time live sessions and even generate AI-powered summaries.

Using Notta, it's like having a virtual assistant that caters to your every need. Whether you’re attending meetings from the comfort of your home, in an office, or on a Desktop or Mobile, it doesn’t matter because Notta got you covered.

Transcription Simplified With Notta

Notta understands the value of your time. Automated workflows powered by AI accelerate bulk jobs and standard requests at an affordable self-service rate.

How to Get Zoom Transcript from Notta

Are you eager to learn how to get the transcript of a Zoom recording using Notta? Let's delve into the simple steps involved in obtaining a transcript effortlessly.
Step 1: Log in to your Notta account. Begin by accessing your Notta account and logging in with your credentials.

log in to notta account

Step 2: Select "Transcribe Live Meeting." Once inside your Notta account, locate and click on the "Transcribe Live Meeting" option.

select transcribe your live meeting

Step 3: Enter the Zoom link and retrieve the transcript. Within the "Transcribe Live Meeting" feature, you'll find a designated field to enter your Zoom meeting link. Insert the link and initiate the process to obtain the transcript.

enter the zoom link and click transcribe

Step 4: Review the recording and transcript. After entering the Zoom link, both the recording and transcript will be displayed. The transcript will be showcased on the right side of the screen and will progress synchronously with the video playback.

review the meeting recording and transcript

Step 5: Convert the recording and transcript. You can convert the recording and transcript to a different file format if needed. Simply click "Save As" and choose between a Word Document (.docx) or a PDF (.pdf) format for the file.

convert the recording to transcription

By following these steps, you can effortlessly obtain a transcript of your Zoom recording using Notta.

Notta Benefits

  • Real-Time Transcription. This feature offers real-time transcription during Zoom meetings, so you don’t miss anything.

  • Platform Independent Software. Notta is a versatile tool that can be accessed on various devices and operating systems. For example, Windows PC, Mac, Web, Mobile, or even as a Google Chrome extension.

  • Unparalleled Accuracy & Speed. Notta takes pride in delivering remarkable accuracy in transcribing Zoom meetings, with a 98.86% accuracy. The transcription speed is so fast that a 5-hour audio/video file can be transcribed in about 10 minutes.

  • Multilingual Transcription. The advanced AI algorithms that this tool uses support multilingual transcription. They support transcription in 104 languages and translation in 43.

  • Customizable Formatting Options. With Notta, users have the freedom to customize the formatting of their transcriptions to their liking. This allows them to personalize the structure of the transcripts according to their preferences so that they don’t have to edit them later.

Notta Drawbacks

  • Subscription Based. If you want to access the amazing features and the power that Notta offers, you need to get a subscription since the free plan doesn’t offer much.

  • Acoustic Environment Sensitivity. The transcription accuracy can be affected by several factors. These factors are background noise, poor audio quality, or bad internet connection. This can lead to minor errors or inaccuracies in the transcriptions, so ensure you’re in a good acoustic environment.

  • Slight Learning Curve. Even though Notta strives to be as user-friendly as possible, it might still be challenging for beginners. We’re talking about people who’ve never used AI-powered transcription tools before.

Compare Different Ways to Get a Zoom Transcript

Transcribing a Zoom meeting it’s not a difficult thing to do as long as you know what tools to use. There are two primary reliable, efficient, and accurate ways to get a Zoom transcript. Let’s see which are the two ways to obtain transcripts from your Zoom recordings and compare them. 

  1. Zoom Native Transcript: This is the official in-built transcription tool that Zoom offers for all its users.

  2. Notta: utilizing a third-party service like this is going to help you provide the most accurate transcription for your meetings.

Methods Zoom Native Notta.ai
Accuracy 70-80% 98.86%
Ease of Use High Moderate
Speed Fast Faster
Formatting Options Limited Customizable
Cost Included in Zoom Plan Subscription Based

This table provides a comprehensive overview of the two options you can use to transcribe a Zoom recording.

FAQs on Zoom Transcriptions

Is Zoom Good for Transcription?

If you frequent Zoom meetings a lot, you might wonder about the viability of its transcription functionality. Rest assured. Zoom's built-in audio transcription tools pave the way for generating transcripts. It does this in a native and automated manner. However, beware, for accuracy can be a fickle companion.

While Zoom's transcription prowess can be commendable. Its precision may not match the finesse of dedicated transcription software. Such as the innovative and AI-powered Notta. Zoom's transcription capabilities heavily rely upon the erratic nature of your internet connection. Wherein resolution can sway like a turbulent tide.

Even though Zoom transcription is a good choice overall, it's not the best. if you’re looking for more accurate results and more features, look for dedicated software.

Does Zoom Provide Free Transcription Services?

Yes. Zoom provides free transcription services for all recorded meetings that are stored on Cloud servers. Certain limitations exist, but you should get a Business or Enterprise level license to overcome them.

Where Does Zoom Store the Transcripts?

Depending on the settings that you have enabled, your Zoom transcripts can be stored on a local device or in the Zoom cloud server. You will receive an email with the links to your transcriptions. Or you can navigate the Zoom web portal and locate the Cloud Recordings, where the files will be saved.

How Long Does it Take for Zoom to Transcribe a Recording?

The duration required for Zoom to transcribe a recording may vary depending on various factors. Such as the length of the recording, the total demand for the software, and more. However, Zoom usually takes about twice the meeting length to produce the transcription.

Can I Edit the Transcripts Generated by Zoom?

Yes. Zoom allows you to edit transcripts from your meetings. You can hover over the author's name or text and click the pencil icon to start editing. The in-built editor might not have everything you’re looking for.

How Accurate are Zoom Transcripts?

Zoom does a fairly good job of transcribing your meetings; however, its accuracy can have less desirable results. Zoom is believed to have a subpar accuracy of 70-80%, while apps like Notta have a 98.86% accuracy.

Conclusion

You should accept that by now, virtual meetings will continue to play a significant role in our lives. That’s where the need for accurate and efficient transcription of said Zoom meetings becomes essential. In this article, you learned how to get a transcript from a Zoom recording in the two best ways available; both have their benefits and drawbacks.

Zoom’s native transcription feature is a solid choice, despite its limitations in accuracy and formatting. That’s where alternative solutions like Notta truly shine. Since it can remove those limitations and provide better transcription. 

It does this with impressive AI-powered technology, a high accuracy rate, and plenty of other amazing features. Not to mention the user-friendly interface, real-time transcription capabilities, and customizable formatting options. Notta is a powerful tool for obtaining precise transcripts.

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