15 Top Meeting Notes Apps (Read Before Buying!)
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It’s easy to miss important points or action items during a long meeting, which is why meeting notes apps have become increasingly popular in 2025.
But here’s the catch: not all tools are created equal. Some lack essential features, others don’t work at all, and a few are outright scams.
To save you time and frustration, we spent over 20 hours researching and testing different tools to see which ones actually increase your productivity.
In this guide, we’ll explore 15 picks for the best meeting notes software to help you stay organized and make every meeting count.
The best meeting note software at a glance
| Meeting notes software | Standout feature | Free plan features | Starting price* | Best for |
|---|---|---|---|---|
| Notta | AI-generated meeting summaries divided into chapters and action points | 20 free meeting transcriptions per month Review and edit transcripts Screen recording | From $8.17/month | Automatic note-taking and summary |
| Spinach AI | Automated meeting minutes that are easy to share | Automated meeting minutes Unlimited 1:1 and team meetings Real-time employee feedback check | From $2.90/meeting hour | Taking meeting minutes |
| Notion | AI-powered meeting notes | Collaborative workspace Basic page analytics Integrations with Slack, GitHub, and more | From $10/month | Multi-use platform |
| Microsoft OneNote | Voice transcription for recording real-time meeting notes | Audio and video recording Team collaboration Accessible on any device | Some features are only available with a Microsoft Office 2019 or Microsoft 365 subscription | Microsoft Office users |
| Evernote | Accessible across multiple devices | 50 notes and 1 notebook Sync across 2 devices 60MB in monthly uploads | From $14.99/month | All-purpose note-taking app |
| Obsidian | Offline, highly secure notes | Hundreds of plugins and themes Linking between notes Secure sync with end-to-end encryption | From $50/year | Note-taking experts |
| Beenote | Automatically generated meeting minutes with follow-up task tracking | No free plan, but free trial available with all paid plans | From $8.67/month | Planning meeting notes |
| nTask | Meeting minutes, discussion notes, and action items integrated into project management tool | No free plan, but free trial available with Premium and Business plans | From $4/month | Great user interface |
| Fellow | AI Meeting Copilot provides key takeaways and outcomes | Collaborative meeting notes Meeting timer Integrations with Google, MS, Slack, and Zoom | From $11/month | Meeting agenda templates |
| MeetingBooster | Meeting note organization to save, store, and recall key information | No free plan, but free trial available | Custom pricing | Organizing meeting notes |
| Zoho Notebook | Collaborative, shareable Note Cards for sharing highlights | Sync across devices 30MB notecard size Tags for categorizing and organizing notes | From $1.99/month | Zoho users |
| Notability | Audio recording synced to meeting notes | Multimedia notes with limited edits Audio recording synced to your notes Various sharing and export options | Varies by region | Handwritten meeting notes |
| Google Keep | Shareable, collaborative notes available on any device | Location- and time-based reminders Text extraction from images Smooth integration with Google apps | Free version only | Google Workspace users |
| Goodnotes 6 | Meeting notes that combine text and handwriting on the same page | 3 notebooks 5MB maximum file import size AI handwriting features for Apple users | From $50/year for Business plan | iPad users |
| Apple Notes | Shareable, collaborative notes that are compatible with text and handwriting | Add attachments to notes, including PDFs, photos, maps, web links Tags for categorizing and organizing notes Search for text within your notes | Free version only | Apple users |
*As of July 2025
What makes the best meeting note app?
Before discussing each tool in depth, I’ll quickly explain our selection criteria for this list.
Ease of use: The software should be simple to use so you can focus on the meeting, not the tool.
Real-time transcription: Look for tools that turn speech into text quickly and accurately, even in live conversations.
Sharing options: Make sure it’s easy to share notes with your team or clients right after the meeting.
Compatibility: Choose software that works across different devices like phones, tablets, and computers.
Affordability: Pick a tool that fits your budget, whether it’s free or a paid plan.
These simple criteria will help you pick an AI note-taking tool that saves time, keeps you organized, and ensures you never miss important details.
15 best meeting note apps and software
Let’s review the best meeting note apps that make it easy to take, edit, and share meeting minutes and key takeaways.
#1 Notta: Best for automatic note-taking and summary
Notta tops the list by generating meeting transcripts in real time with an impressive accuracy of up to 98.86%. Combine that with AI-powered summaries of meeting highlights, and you’ll never miss any important details again.
You can convert live meetings or recordings into full transcripts in 58 languages, so it’s a great choice for international teams. You can translate the finished transcripts in 42 different languages, including Japanese, Hindi, and Arabic.
The tool also helps you collaborate with your team members using numerous sharing options, so no one misses out on key information.
Here’s how Notta transcribes meeting minutes and gives you accurate, detailed notes and summaries:
Transcribes your conversations to text in real-time
Lets you easily review, edit, and highlight meeting notes for accuracy and flow with built-in tools
Allows you to insert images to make the content easier to understand
Shares meeting notes easily via links
Uses AI algorithms to generate a meeting summary in seconds
Notta also records online meetings in high-quality audio and video, which lets you rewatch past meetings or share them with teammates who didn’t attend.
If you can’t attend, Notta has a simple solution. Connect its AI meeting assistant to your calendar, and it will automatically join and transcribe your Zoom, Google Meet, Microsoft Teams, and Webex meetings.
Top features
Highly accurate automatic transcriptions from real-time meetings or uploaded files
AI-powered meeting summaries with chapters and action items
Calendar integrations with meeting scheduler feature
Transcript translation into over 40 languages
Web app, mobile app, and Chrome extension
Shareable links and multiple export options
Guaranteed data privacy with AES-256 encryption algorithm
SSL, GDPR, APPI, and CCPA compliant
Ability to sync across multiple devices and browsers
Pricing
Pro: $8.17/month (for one user)
Business: $16.67/month/user
Enterprise: Custom pricing
| Pros | Cons |
|---|---|
| Highly accurate (over 98%) | Limit on transcription upload with paid plans |
| Notta Bot can attend meetings and transcribe without you needing to be there | |
| Works with all major meeting platforms, including Microsoft Teams, Google Meet, Zoom, and Webex |
Notta AI meeting assistant records, transcribes, and summarizes meetings so everyone can stay engaged without missing important details.
#2 Spinach AI: Best for taking meeting minutes
Spinach AI, formerly Hypercontext or Soapbox, is a meeting agenda and notes tool that primarily focuses on automating post-meeting tasks.
You can use it to document conversations and action items throughout your meeting, and search for specific keywords or phrases in your automated notes to find important information quickly.
Spinach AI also introduced an AI voice command feature that integrates with project management tools like Jira and Trello to help you manage and complete tasks. Its friendly user interface makes it intuitive and accessible without watching through countless tutorials.
Top features
Automated meeting minutes with AI-powered insights
Automatically sets due dates and assigns next steps
Collaborative meeting agendas with file and link attachments
Secure storage for historic logs
Numerous integrations, from MS Teams and Google Meet to Slack and Asana
Pricing
Free plan available
Pro: $2.90/meeting hour
Business: $19/month/user
Enterprise: Custom pricing
| Pros | Cons |
|---|---|
| Easy to use, according to G2 users | Some G2 users report issues with integrations |
| Designed for one-on-ones, team meetings, performance reviews, and more | |
| Comes with over 100 free meeting agenda templates |
#3 Notion: Best multi-use platform
Notion is a well-known workspace for teams that need to centralize their note-taking and project management.
The platform can also be used to manage and document virtual meetings because it integrates with platforms like Zoom. This supports team collaboration, as every member can access schedules, view important details about the call, and join meetings directly from Notion.
Notion also helps you organize your meeting notes. You can sort long meetings into categories and tag them so they’re easier to find. Then, track meetings and attendees, and use any of Notion’s hundreds of note templates to structure your discussion.
Notion recently added Enterprise Search, a feature that lets you search across external platforms like Teams, SharePoint, and OneDrive. It helps save time by giving you access to all your team’s data in one place, no matter where it’s stored.
Although Notion introduced AI Meeting Notes in beta back in May, it's still in beta testing and lacks key features like speaker detection and integrations with other apps. If you’re looking for dependable, automatic meeting transcripts, you’re better off with a purpose-built tool like Notta. Bonus: Notta already integrates with Notion!
Top features
Integrated AI assistant for automated meeting summaries
Collaborative docs for sharing meeting minutes with your team
Centralized workspace for storing your meeting notes
Integrated calendar so your notes are a click away
Over 80 integrations with platforms like Asana, Calendly, Google Workspace, and Slack
Pricing
Free plan available
Plus: $10/month/user
Business: $20/month/user
Enterprise: Custom pricing
| Pros | Cons |
|---|---|
| G2 users like how easy it is to organize documents and information | Some G2 users note it has a bit of a learning curve |
| Highly customizable and adaptable | |
| Can be used for other tasks in addition to taking and storing meeting notes |
#4 Microsoft OneNote: Best for Microsoft Office users
Microsoft OneNote allows users to create digital notebooks and quickly scan and store notes, documents, audio recordings, videos, images, and more.
One of the best features of OneNote is its ability to sync data across all devices, so you always have up-to-date documents no matter where you are.
It also offers several features that enhance the note-taking process, including easy sharing, advanced search options, and the ability to attach and organize multimedia content right in your notebook.
If you prefer the old-school method of note-taking, OneNote even allows you to scan handwritten notes and search them as text using handwriting recognition.
The platform integrates with Microsoft Office 365 and Outlook Accounts, making it a good option for users already accustomed to the Microsoft platform.
Top features
Voice transcription for recording real-time meetings
Copilot uses prompts to draft plans, generate ideas, create lists, and organize information
Seamless note-sharing and collaboration
Option to type notes or write with a stylus
Include images and GIFs within your notes
Pricing
Free plan available
Microsoft Office 2019 or Microsoft 365 subscription necessary to unlock premium features
| Pros | Cons |
|---|---|
| Cross-functional notebook available on desktop, mobile, and tablet | Some G2 users note it has a bit of a learning curve |
| Ability to attach images, audio, and video | |
| Connects seamlessly with all other Microsoft Office apps |
#5 Evernote: Best all-purpose note-taking app
Evernote is a note-taking app known for its ability to sync across different devices. This allows you to stay focused, productive, and organized on both your personal phone and your work computer.
Evernote is built for a variety of note-taking needs, including work, personal, and school-related. For example, if you use Evernote for work, relevant features include real-time collaboration on notes, task assignments with notifications, and shared Spaces.
Evernote also has AI features like Smart Search and Note Cleanup to save you time when formatting and referencing your notes.
For multitaskers, the new AI Text-to-Voice feature can read your notes, emails, or other documents aloud while you’re busy working on other projects.
Top features
Offline access from any device
Upload documents, images, and audio recordings to notes
Create tasks within notes to assign action items
AI Edit for writing, summarizing, tidying, and translating notes
Easy to share notes via email or export as a PDF
Pricing
Free plan available
Personal: $14.99/month (for one user)
Professional: $17.99/month (for one user)
Teams: $24.99/month/user
| Pros | Cons |
|---|---|
| Ability to sync across multiple devices | Some G2 users note the free plan is very limited |
| Project collaboration and task delegation features | |
| Integrates with Google Suite and Slack |
#6 Obsidian: Best for note-taking experts
Obsidian allows users to create a web of interconnected notes, meaning you can group related notes together by creating links among concepts and ideas. This is a helpful way to organize minutes for different types of virtual meetings, and you can even visualize the links between your notes in a graph format.
Obsidian is also highly customizable with hundreds of plugins and an open API. For example, v1.9.0 introduced a new core plugin, ‘Bases’, that lets you turn your notes into dynamic databases with table and card views, filters, and formulas.
Top features
Canvas plugin for organizing notes and minutes visually
Organize notes with links and graph visualizations
Collaboration capabilities with version history
Ability to work offline
Secure sync across devices
Pricing
Free personal plan available
Commercial: $50/year/user
Sync add-on: Extra $5/month/user
Publish add-on: Extra $10/month/site
| Pros | Cons |
|---|---|
| Notes are securely stored on your device, but you can easily share them with team members | No built-in transcription capabilities |
| Hundreds of plugin options for customization | |
| Tools for visualizing and organizing notes |
#7 Beenote: Best for planning meeting notes
Beenote is an app created for teams and business leaders to plan and manage meetings. It offers prompts and templates to help you determine details on structure, content, and goals for your upcoming meeting.
Beenote helps you plan your note-taking by breaking down your talking points into topics. You can also add links, files (including images and documents), roles, decisions, and tasks to your agenda to help meeting attendees prepare in advance.
Top features
Automated summaries of important moments you can share via email or export as a PDF
Real-time task assignments during meetings
Collaborative meeting agendas for better, more focused note-taking
Beeboard plan for board and executive committee meetings
Integrates with Microsoft 365, Microsoft Teams, Microsoft Outlook, Google Workspace, and Antidote
Pricing
Beenote 1: $8.67/month (for one user)
Beenote 10: $4.60/month/user (for ten users)
Beenote 30: $3/month/user (for 30 users)
Beeboard: $15/month/user (for 7 users)
Enterprise: Custom pricing
| Pros | Cons |
|---|---|
| Ability to assign and follow up on tasks | Some G2 users note that UI could be improved |
| Built-in schedule and agenda management | |
| Free trial available for all plans |
#8 nTask: Best user interface
While nTask is primarily a project management solution, it also offers some basic meeting notes features. When you use the tool to take notes, you’ll get a record of the meeting agenda, discussion notes, follow-up actions, and key decisions.
nTask lets you start Zoom, MS Teams, or Google Meet calls directly from the app. You can also sync nTask with your calendar events to schedule meetings and set up your agenda ahead of time.
Once notes are completed, you can choose to submit them for review by all meeting participants or publish and share them directly on nTask.
Top features
Notes are automatically linked to tasks and projects with key decisions and follow-up items
Collaborative meeting agendas
Other project and task management features for an integrated workflow
Team management and collaboration tools like updates and document sharing
Integrations with Apple Calendar, Google Calendar, Google Meet, MS Teams, Outlook Calendar, and Zoom
Pricing
Premium: $4/month/user
Business: $12/month/user
Enterprise: Custom pricing
| Pros | Cons |
|---|---|
| Simple, intuitive UI | Lacks some of the advanced features other tools offer, like multi-language transcriptions and auto summaries |
| Range of project management features in addition to meeting notes capabilities | |
| Free trial available |
Notta AI meeting assistant records, transcribes, and summarizes meetings so everyone can stay engaged without missing important details.
Never miss a detail again
Say goodbye to tedious note-taking and hello to seamless meeting transcriptions with Notta’s AI-powered solution.
#9 Fellow: Best for meeting agenda templates
Fellow is an all-purpose meeting management app that allows you to record meeting notes, build meeting agendas, share and receive feedback, and assign action items.
The tool’s meeting assistant can transcribe your calls and produce AI-generated highlights with shareable recaps. You can also delegate, visualize, and prioritize any next steps and sync them with your project management tool.
Something that sets Fellow apart is its range of meeting notes and agenda templates. You can choose any template you want and save the time you would have spent creating your own.
While Fellow brings useful tools to the table, its transcription accuracy leaves room for improvement, especially compared to Notta’s precision.
Top features
Shareable transcripts and recordings
Detailed, collaborative summaries with an accurate record of decisions
AI meeting highlights of important moments
Feedback and collaboration tools
Connects with Google Meet, MS Teams, and Zoom
Pricing
Free plan available
Pro: $11/month/user
Business: $10/month/user (starts at ten users, annual subscription)
Enterprise: Custom pricing
| Pros | Cons |
|---|---|
| AI assistant to answer questions about meetings | Some G2 users have issues with the search feature |
| Over 500 meeting agenda and minutes templates are available | |
| Over 50 integrations |
#10 MeetingBooster: Best for organizing meeting notes
MeetingBooster’s strongest point is its note-organizing features that allow teams to easily order, categorize, store, and recall their notes.
With MeetingBooster, it’s easy to assign action items right from your meetings. You can share detailed notes via email as a PDF or using a link, as well as archive all your notes with secure, encrypted storage.
The platform also has a dedicated meeting agenda module with pre-built templates so you can create instant agendas.
Top features
Assign and edit action items within notes
Numerous meeting minute templates are available
Access control for historical log of key points
Additional tools for instant meeting agenda creation
Meeting Series module for recurring meetings
Pricing
MeetingBooster only offers custom pricing.
| Pros | Cons |
|---|---|
| Easy to share meeting minutes with team members and save them for future reference | No free plan offered |
| Time tracker to help your meetings stay on schedule | |
| Integrates with Microsoft Outlook, Google Calendar, Jira, Trello, Slack, and more |
#11 Zoho Notebook: Best for Zoho users
Zoho Notebook lets users record various types of notes, including text, checklists, audio, photos, and documents. The platform calls these Note Cards, which provide an appropriate interface for the specific type of notes you want to take.
For example, you can record long meetings with an Audio Card and then create a list of the next steps and action items with a Checklist Card.
You can then share your notes securely and collaborate with coworkers.
Top features
Real-time collaboration within notes, with the ability to view, edit, and share
Comes with Noteboard project management tool for tracking task progress
Interactive digital whiteboard for sharing ideas between or on calls
Secure and encrypted notes that sync across devices
Integrations with Google Suite, Microsoft Teams, and Slack
Pricing
Free plan available
Pro: $1.99/month/user
#12 Notability: Best for handwritten notes
Notability is a versatile application that lets you turn handwritten or typed text into neatly formatted notes.
A key feature of this platform is the ability to take notes with a stylus and then convert them into text. That means you can write notes on your tablet during a meeting, and those notes will show up alongside your meeting recording for easy reference.
Notability offers a variety of other features, including note sharing, audio recording, and PDF annotation. It’s available on multiple platforms, including iOS, Mac, Windows, and Chrome, with a user-friendly interface and a clean, minimal layout.
Top features
Handwriting conversion and search
Audio transcription for recording upcoming meetings
PDF import and annotation capabilities
Numerous sharing and export options
iCloud sync and auto-backup
Pricing
Free Plan available
Notability Plus: Price varies by region
| Pros | Cons |
|---|---|
| Meeting audio syncs to notes | Handwriting conversion only available on paid plan |
| Easy to present and share notes | |
| Multi-note side-by-side viewing |
#13 Google Keep: Best for Google Workspace users
Google Keep is a very straightforward app that lets you write, save, and organize simple notes.
You can quickly add text, images, and reminders to your notes with Keep, as well as create lists, assign tasks to specific people, and color-code items for easier organization.
The app also allows you to collaborate and share unlimited notes with other people. You can also sync them across all your devices so that you always have your notes on hand.
Top features
Shareable, collaborative notes
Location- and time-based reminders
Text extraction from images
Easy to filter and search for notes
Runs on Google Chrome, Firefox, Edge, and Safari
Pricing
Free with a Google account
| Pros | Cons |
|---|---|
| Access to all features is free | Limited features compared to other tools |
| Available on all devices (phone, tablet, and computer) | |
| Integrates well with other Google apps |
#14 GoodNotes 6: Best for iPad users
Nominated iPad App of the Year 2022, GoodNotes has an intuitive interface that’s easy to navigate, with features that help users create extremely organized documents.
The platform supports multiple types of media, which allows users to combine their notes with images or PDFs in the same space. It also includes AI-powered search that helps you quickly find information. Plus, its customization options let you personalize the app.
With its optical character recognition (OCR) technology, users can scribble out thoughts and reminders in their own handwriting to capture ideas without needing to type.
Top features
OCR technology to recognize handwritten notes
Handwritten notes and text on the same page
AI tools like Word Complete and Spellcheck are compatible with handwriting
Ability to share and collaborate on notes with team members
Available on Apple, Windows, and Android devices
Pricing
Free plan available
Goodnotes for Business: $50/year/device
| Pros | Cons |
|---|---|
| Unlimited audio recording length with the paid plan | Features are limited for Android and Windows users |
| Customizable Enterprise plan available | |
| PDF editing and annotation |
#15 Apple Notes: Best for Apple users
Apple Notes is a straightforward yet convenient note-taking app, a good fit for those looking for an easy-to-use solution to keep their meeting notes organized.
The tool is user-friendly and provides options to save, tag, and sort all your notes for easy access.
It also has helpful integrations with other Apple apps like Mail and Reminders, so you can stay connected across your devices. Additionally, the option to create checklists makes it easy to plan out tasks quickly and easily.
Top features
Supports multiple types of media, including images, web links, scanned documents, and handwritten notes
Checklists for action items and next steps
Folders and subfolders for note organization
Locked notes to secure sensitive data
Seamless note sharing and collaboration with other Apple users
Pricing
Free for Apple users
| Pros | Cons |
|---|---|
| Link between notes to connect similar content and ideas | Lacks premium features like AI-generated highlights and multilingual live transcription |
| Use your finger or Apple Pencil to sketch or write within your note | |
| Available on all devices (phone, tablet, and computer) |
Why take meeting minutes using dedicated note-taking software
Taking meeting minutes with note-taking software is better than taking manual notes because it saves time, reduces the chance of human error, and ensures that you don't miss important details.
There’s a range of specialized note-taking software on the market that makes recording meetings quick and efficient for remote and in-house employees.
AI notetakers allow you to access, edit, and share meeting notes across devices to help your team stay informed and accountable.
Unlike manual note-taking, AI software can reduce the risk of information getting lost or misinterpreted. You also don’t have to worry about data security, as most reputable apps use strong encryption and strictly limit third-party access.
Enhance productivity with the top meeting notes app
When choosing meeting notes software, consider which features are most relevant to your work. Do you need highly accurate transcripts? Or are you looking for a platform that makes organizing and linking notes easier?
Remember that not all note-taking apps are trustworthy. Free tools are often limited and may expose your data. Plus, they're much less accurate than professional apps like Notta, so you'll spend lots of time making edits after every meeting.
For an all-around productivity tool and a reliable way to transcribe meeting minutes, Notta is the best app for meeting notes. You can use the tool to record your calls, revisit past meetings, accurately transcribe your discussions, write a meeting summary, generate key action items, and translate your highlights into over 40 languages.
