When your day-to-day work depends on meetings, you can't afford to miss any important ones with clients. Scheduling can be especially tricky if you and your clients are in different parts of the world.
Having your Zoom calls on your Google Calendar can help keep you out of trouble. Luckily, there are several ways to add Zoom to Google Calendar.
This article will discuss three proven solutions to add Zoom to Google Calendar. We'll start by looking at why this is a helpful feature.
How Does Adding Zoom to Google Calendar Help?
Here are some reasons why adding Zoom to your Google Calendar is helpful.
Prevents Having to Use Multiple Calendars
It's not very productive to go back and forth between the Zoom and Google calendars. Zoom can help you by integrating with Google Calendar.
This way, you can see your events in one place. It will prevent going back and forth between multiple calendars. Plus, it'll help you stay more organized and productive overall.
The Need to Use Zoom Instead of Google Meet
You can add Google Meets to Google Calendar by default, but you may need to use Zoom for various reasons. Meet doesn't have some free features that Zoom offers, such as the ability to record meetings. Google makes you jump through a few hoops to add Zoom to their calendar, but it's still possible.
Join/Launch a Meeting Right from Google Calendar
It's now easier than ever to join a meeting right from your Google Calendar. Click the one button, and you'll automatically join the session.
You can launch an appointment from your calendar if you're the host. It makes staying connected with colleagues, clients, and friends super convenient.
Streamlined Reminders For When a Meeting is About to Start
If you're anything like me, you always forget about upcoming meetings. By adding Zoom to your calendar, you can ensure you never miss another appointment again.
When a meeting starts, you'll get the same reminders from Google for all of your other events.
Easily Sync Meeting Schedules With Other Members of Your Team
By syncing your schedule with other team members, you can easily keep everyone on the same page. Plus, if someone needs to reschedule, they can update the calendar and notify everyone. You can save a lot of time and hassle when trying to coordinate a meeting this way.
How to Add Zoom to Personal Google Calendar
Here’s how you can add a Zoom meeting to your Google Calendar:
Step 1: Sign in to your account on Zoom.us. On the “Meetings” tab, click on ‘+ Schedule a Meeting’.
Step 2: Fill out the details for your meeting and click ‘Save.’
Step 3: Click ‘Google Calendar’ on the next screen.
Step 4: Click on your Google profile. Zoom will ask permission to access your Google account. Click ‘Continue.’
Step 5: Fill out the Google Calendar event and click ‘Save.’
You will then see your Zoom meeting on your calendar.
How to Add Zoom to Google Workspace (formerly GSuite)
Zoom has created a plugin specifically for Google Workspace. It will allow you to schedule a Zoom meeting from inside Google Calendar.
Step 1: Go to the Zoom install page for Google Workplace.
Step 2: Click ‘Install.’
Step 3: Zoom will ask for your permission to install the app. Click ‘Continue’.
Step 4: Select the Google account you want to use. Zoom will ask you for a variety of permissions. Click ‘Allow’.
Step 5: Click ‘Done’.
Step 6: Go to your Google Calendar and click ‘Create’.
Step 7: Click ‘Event’.
Step 8: Click the drop-down menu next to the camera icon and click ‘Zoom meeting’.
Step 9: Click ‘Log in’ next to “Login required”.
Step 10: A new tab will open asking to add Google Workspace to Zoom. Click ‘Allow’.
Step 11: Click ‘Confirm’.
Step 12: Repeat Step 6 - Step 8. Click ‘Save’.
How to Add Zoom to Google Calendar Using the Zoom Scheduler Chrome Extension
Here’s how you can use the Zoom Chrome Extension - Zoom Scheduler to add Zoom to your Google Calendar:
Step 1: Go to the Zoom Scheduler extension page. Click 'Add to Chrome'.
Step 2: Click ‘Add extension’.
Step 3: Click ‘Extensions’ on your Chrome toolbar. Then click ‘Zoom Scheduler’.
Step 4: Sign in to your Zoom account.
Step 5: Click ‘Schedule a Meeting’.
Step 6: Set your options and click ‘Save and Continue’.
Step 7: Set options for the event, then click ‘Save’.
You will see the meeting scheduled on your calendar.
Why Can't I Find Zoom on My Google Calendar?
Google Calendar does not provide the integration to add Zoom natively. You must add a Zoom meeting using the Zoom web portal or Chrome extension. You can also use the Zoom for Google Workspace plugin.
Can I Set Zoom as Default on Google Calendar?
You’ll have to sign in as an Admin for Google Workspace and follow these steps:
1. From the dashboard on Google Workspace, navigate to the Calendar app.
2. Navigate to the Video Conferencing under Sharing settings.
3. Check the box for ‘Automatically add video calls to events users create’.
4. Save your settings.
Why Can't I Add or Edit the Events on My Google Calendar?
You can't add or edit events if you don’t have permission to modify a Calendar. You will have to contact the calendar owner and ask them to give you editing permissions.
How Do I Add the Zoom extension to Chrome?
1. Go to the Zoom Scheduler extension page on the Chrome Web Store.
2. Click ‘Add to Chrome’ to add the extension to your Chrome browser.
Zoom for Google Workspace will be the most integrated solution. You schedule a meeting, then instantly can copy the link from your calendar and paste it into Notta.
Notta is a state-of-the-art voice-to-text application. It will send a robot to record and transcribe your meeting. You and your transcription robot can join the discussion right from your calendar.