How to Record a Zoom Meeting (Step by Step Guide) | Notta

Michael Chen
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April 25, 2022
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5
mins

Contents

How to Record a Zoom meeting (as a host)How to provide recording permission to participantsHow to record a zoom meeting as a participantHow to record a Zoom meeting without host permissionHow to record zoom meeting with audio onlyHow to record Zoom meetings on mobile devicesValuable ResourcesFAQs about how to record a Zoom meetingConclusion

Recording a Zoom meeting is helpful for many reasons, from referencing an important presentation or lecture later on, using it in content marketing, or sharing it with a coworker who missed the original meeting. 

So, what are the best ways to record a Zoom meeting? There are many easy ways you can record a Zoom meeting, depending on what tools you have available and your goals for the footage. 

In today’s piece, we’re sharing detailed step-by-step instructions on how to record a Zoom meeting in the following ways: 

  • How to record a Zoom meeting as a host 
  • How to record a Zoom meeting as a participant in the Zoom meeting
  • How to record Zoom meetings without permission
  • How to record Zoom audio only
  • How to record a Zoom meeting on your phone

How to Record a Zoom meeting (as a host)

Recording a Zoom meeting as a host is one of the easiest ways to record a Zoom meeting because you have greater access to the meeting settings. We recommend always letting your Zoom meeting participants know that they are being recorded since this is considered a common courtesy. 

  1. Start your Zoom meeting, either by launching the Zoom app on your computer or by clicking your Zoom meeting link. Once the meeting has started, look at the bottom of the Zoom screen and locate the recording button.
  1. Click start recording to begin your recording. Your Zoom screen will then appear as follows where you have the option to pause/stop recording at the bottom of the screen and a recording button will also appear in the upper left corner of the Zoom meeting. While recording, periodically check that this button is still there to ensure that your recording is ongoing. Once you are done recording, click the stop button on either of these recording buttons. 
  1. End the meeting and Zoom will process your recording and automatically open up the folder where your file is located. To find, the Zoom file later, simply search Zoom on your computer and click on the Zoom folder, then the date of your meeting, to access your recording. 

How to provide recording permission to participants

If you are interested in giving other participants in a Zoom meeting access to recording the meeting, take the following steps. Please note that you need to be the Zoom host to provide recording permission to others. 

  1. Start your Zoom meeting and wait until your meeting members have hopped on the Zoom call. Then, click participants at the bottom of the Zoom window. After you’ve clicked this, a participants sidebar will appear on the right-hand side of the Zoom window. 
  1. Find the participant that you are interested in providing recording permission to and hover over their name. The ‘More’ option will appear, click this option and click allow record. This will give the participant a notification that they have access to recording privileges for this Zoom call. 

How to record a zoom meeting as a participant

As a Zoom meeting participant, you’ll have two options for recording a Zoom meeting. 

  1. You can ask the Zoom host to provide you with recording permissions. See above for a tutorial on how they can give you permission to record the meeting. 
  2. Use third-party software to film the Zoom meeting. If possible, we recommend still letting others know that they are being filmed as this is considered the most ethical way to record others. Keep reading to learn more about recording Zoom meetings with third-party software options. 

How to record a Zoom meeting without host permission

If you’re interested in a video and audio recording of your Zoom meeting, Loom is a great application that allows you to record your screen and audio. 

  1. Start by making an account or logging in to Loom here. Once you’re logged in, you’ll be taken to your main dashboard. Once you’re in the Zoom meeting, click record a video in the bottom right corner. 

  1. The following screen will prompt you to select your recording setting. Then, Loom will start a five-second countdown and then begin recording your screen. Open up your Zoom meeting to maximize the size of your screen recording and proceed with your meeting. Once you’re ready to stop recording click the pause button at the bottom of your screen. 
  1. After you’ve stopped recording, you’ll be able to find your Zoom recording in the videos section of your Loom dashboard. The red box is where you’ll be able to find your video - See below. From there, you can download the video or replay it. 

How to record zoom meeting with audio only

The Notta Bot and Chrome Extension are two easy ways to record Zoom meetings with audio-only. Please note that the Notta Chrome Extension is available for free members, but the Notta Bot is only available for Premium members. 

Please see above for an in-depth guide on installing and using the Notta Chrome Extension to record audio from a Zoom meeting live. 

For using the Notta bot, please take the following steps: 

  1. Login to your Notta account to be taken to your main dashboard. Then, click join live meeting in the right sidebar. The following screen will appear. Enter your Zoom meeting URL and click transcribe now. 
  1. After entering your Zoom meeting URL, you’ll be asked to enter your name and if you want to add the suffix “Notta Bot” to your bot’s name when they join the Zoom meeting. 
  1. Your Notta bot will then appear as a participant in the Zoom meeting, which you can doublecheck by looking at the participants in gallery mode or by looking at the participant's sidebar as demonstrated below. 
  1. If you return to the Notta webpage during your Zoom meeting, you’ll see that the transcription is simultaneously appearing during your Zoom call. You can stop the recording at any time by clicking the recording button at the bottom of the page. 
  1. After you’ve stopped recording, you can access your Zoom meeting audio anytime by going to the Notta dashboard in your account. Under recent records, you’ll find your latest recordings which can be renamed, edited, and much more. Simply click on the recording and you can replay it, add images and notes to the transcript, and export it.

How to record Zoom meetings on mobile devices

Screen Recorder - XRecorder is an excellent choice for recording Zoom meetings on mobile devices if you’re interested in both video and audio recordings. It works on both Android and iOS mobile devices. 

  1. Start by downloading Screen Recorder - XRecorder on your phone by searching for it in the Google play store or Apple store
  1. After the app is downloaded, you’ll notice that the top of your smartphone screen has these options added, including record. Click record when you’re ready to start recording your Zoom meeting. 
  1. Once your recording starts, you’ll notice an orange circle at the top of your screen with a timer showing how long your recording is so far. 
  1. Hover over the orange circle to stop recording at any time. Then, Screen Recorder - X Recorder will give you the option to download your video recording. You can also find the video under your phone’s downloads. 

Valuable Resources

During our research process, we found some amazing resources that show how to record a Zoom meeting on various devices. Here were a few of our favorites: 

For a quick step-by-step tutorial on how to record a Zoom meeting on your iPhone, watch the following one-minute video tutorial: 

Watch this YouTube video on how to record a Zoom meeting without host permission using Wondershare here: 

Lastly, if you have an iPad, we found this video on how to record a Zoom meeting on an iPad an easy to follow, step-by-step video guide: 

FAQs about how to record a Zoom meeting

How do I automatically record zoom meetings?

If you’re the Zoom meeting host, you can click record and immediately start recording your Zoom meeting. Another great option for automatically recording a Zoom meeting is using Notta Bot, which joins your Zoom meeting immediately through the Zoom meeting URL. See above for a full step-by-step tutorial on how to use Notta Bot to record and transcribe your Zoom meeting. 

Why can't I record my zoom meeting?

If you are not the Zoom host, you will not be able to record a Zoom meeting without being given permission by the host. If this is the case, you can ask the Zoom host to give you permission by clicking more next to your name in the participant list. Otherwise, you can use third-party recording software like Notta to record your meeting. 

Does Zoom record your whole screen or just the meeting?

Zoom does not record your whole screen unless you have specifically chosen to click share screen. Otherwise, Zoom just records the meeting screen and participants’ shared video. 

Where do recorded zoom meetings go?

Recorded Zoom meetings go to a pre-made Zoom folder on your computer. Simply search Zoom on your computer and it’ll bring up the Zoom folder, which will have an individual folder for each recorded meeting. Inside the meeting folder, you can find your Zoom meeting recording. 

How can I share recorded zoom meetings?

You can share recorded Zoom meetings by locating the file on your computer and uploading it to Google Drive, Cloud, or another sharing service, then providing the other person with the link to the file. Depending on the size of the file, you may be able to email the file as well. 

Conclusion

In conclusion, there are many useful applications for recording Zoom meetings and we hope today’s piece gave you many ideas for how to record a Zoom meeting easily. Overall, our top pick is Notta because of the Chrome extension and Notta Bot features, which make recording easy and efficient, alongside its excellent transcription and editing functions. Notta Bot is easy to set up and automatically records your entire live Zoom call, while the Chrome extension is built-in to your browser and easily records the audio from your meetings.

Michael Chen

Michael is the head of growth at Notta and has a ton of professional hands-on experience in the technology field. He likes writing and experience cool stuffs, if you don't see him in the office discussing the most popular apps with colleagues, then he must be creating in the cafe.

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