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15 Best AI Note-taking Apps in 2025 [Updated]
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A good AI Notetaker can drastically improve your productivity by listening to, transcribing, and summarizing audio while you focus on more important tasks. But with so many options available, it’s hard to find ones that are worth your time.
I’ve tested more than 30 notetaking apps to save you the trouble. Although most of them didn’t live up to expectations, a few stood out.
For my review, I focused on three things: transcription accuracy, ease of use, and how well they summarize and organize information.
In this guide, I’ll be breaking down 15 of the best AI notetakers for 2025. You’ll learn what makes each one great, which situations they’re best suited for, and how they’ll help you stay on top of your busy day.
Let’s dive in and find your new favorite tool!
Our top choices for AI notetakers
1.Notta: Best for accurate meeting transcription and summary
2.ClickUp: Best for project management
3.Otter: Best for real-time AI meeting summaries
4.Rev: Best for businesses that need to meet accessibility standards
5.Gong: Best for sales teams
6.Avoma: Best for customer success teams
7.Fathom: Best for automated note-taking in Zoom meetings
8.Fireflies: Best for capturing notes across various platforms
9.InqScribe: Best for simple note-taking
10.tl;dv: Best for highlighting interesting parts in meetings
11.Chorus: Best for sales call AI analysis
12.Notion AI: Best for editing notes
13.Reflect: Best for personal note-taking
14.Mem: Best for multidirectional note-taking
15.Taskade: Best for free note-taking templates
What makes the best AI note-taking app?
When picking an AI note-taking app, it’s easy to get overwhelmed by options. But focusing on a few key factors can help you make the right choice. Here’s what really matters:
Accuracy: If your AI note-taker can’t transcribe accurately, it’s not worth using. Inaccurate ones just cause confusion and frustration, and you’ll waste more time fixing mistakes.
AI summary: No one wants to scroll through endless notes. A good AI summary condenses a long discussion into short, clear insights. Look for summaries that highlight action items, decisions, and key takeaways without losing context.
Real-time and post-conversation analysis: Great apps work during and after meetings. Real-time analysis keeps discussions on track, while post-meeting summaries highlight your follow-up tasks. Together, they make it easier to collaborate and make decisions with your team.
User-friendliness: Even the most advanced AI tool falls short if it’s hard to use. A simple, clean interface is a must. The best apps are easy to use and navigate, even for beginners.
11 best AI notetakers for automated meeting notes
I've spent countless hours testing various apps to help you find an AI notetaker that fits your specific needs. Let's check them out.
1. Notta: Best for accurate meeting transcription and summary
Notta is an AI-powered tool that takes perfect notes by automatically transcribing and summarizing your meetings. It has one of the highest transcription accuracy rates at ~98.86%, so your notes reliably reflect the complete conversation.
For busy office workers, Notta offers a practical way to save time and stay organized. It lets you focus on being present in your meetings instead of scrambling to write everything down. Plus, it has a simple interface that's easy to use on the web, on your mobile device, or as a Chrome extension.
It connects with platforms like Zoom, Google Meet, and Teams to capture everything discussed in real-time. You can also connect the Notta AI assistant to your calendar app and set it to join your meetings automatically. This feature guarantees that you'll never forget to include your AI notetaker in a meeting. It can even join meetings that you're unable to attend!
Notta also features custom templates that give the AI extra context about the call, whether it’s a sales pitch or a one-on-one meeting. You can further customize the output by instructing the AI using specific prompts, like “Summarize the meeting in five bullet points.”
You don’t have to be climbing the corporate ladder to enjoy Notta. It’s just as effective for students who want to take notes from long lectures or educational YouTube videos.
What you’ll love about Notta
Saves You Time: Notta takes the stress out of note-taking by transcribing meetings in real-time and summarizing the key points. You won’t have to waste hours rewatching meeting recordings or manually typing notes.
Supports Multilingual Teams: Some tools only work in English, but Notta supports 58 languages. This is a huge plus if you’re working with international teams or clients. When everyone can speak in their native language, it reduces misunderstandings and improves team collaboration..
Keeps You Organized: By storing all your meeting notes in one place, you’ll never have to dig through emails or folders to find what you need.
Notta offers a free plan, so you can explore its features before deciding if you need an upgrade.
Features
Up to 98.86% transcription accuracy rate
Supports 58 languages, including English, French, German, Japanese, and Chinese
Exports documents in multiple formats, including TXT, DOCX, SRT, and PDF
Integrations with Salesforce, Notion, Clickup, Google Docs, Zapier, and more
Real-time transcriptions with optional live or post-meeting translations
Custom AI summary templates & prompts
Industry-standard 256-bit AES data encryption
Pros
Better accuracy than most AI notetakers
Options to record live meetings or upload audio and video files
Strong data privacy compliance (GDPR & CCPA)
Automatically syncs your data across devices
Cons
The free trial has limited features
Doesn’t offer a human transcription service
Price
Free plan
Pro: $8.17/month (billed annually; 1800 minutes)
Business: $16.67 per seat per month
Enterprise: consultation required
2. ClickUp: Best for project management
ClickUp AI Notetaker is a built-in tool that elevates ClickUp from a project management platform into a fully-featured note-taking app. ClickUp isdesigned to help teams and organizations optimize their workflows, and this also shows in its AI notetaker.
You'll get with automatic audio recordings, transcription, AI-powered summaries, and smart speaker identification. If your team prefers text chats, you can now talk to Gemini or Claude AI models directly from the platform. You can also auto-post summaries directly in ClickUp’s chat to ensure the whole team’s on the same page.
I also like how ClickUp automatically creates and adds action items as soon as the meeting’s over, so there’s no need to manually assign tasks.
This AI notetaker is designed for meetings and team collaboration, so it might not be the best option for personal use.
Features
Automatically record and transcribe your meetings with ClickUp’s AI Notetaker
ClickUp’s AI writing assistant gives suggestions on grammar, style, and vocabulary
ClickUp Docs to create notes, wikis, knowledge bases, SOPs, and to-do checklists
Built-in collaboration tools, such as ClickUp Whiteboards, ClickUp Docs, Mind Maps, and chat
Pros
Instant meeting recaps
Captures key decisions
Turn discussion points into tasks
Syncs with calendars
Cons
New users may face a learning curve due to the number of available features
Mobile app is limited compared to the desktop version
Price
Free
Unlimited: $7 per month/user
Business: $12 per month/user
Enterprise: Contact sales
ClickUp Brain: Available on all paid plans for $7 per Workspace member per month
ClickUp AI Notetaker: Add to any paid plan for as low as $6//month per user
3. Otter: Best for real-time AI meeting summaries
Otter is an AI-powered note-taking app that can easily convert audio from meetings into searchable text. This platform is great if you need to take notes on video and audio conferences, lectures, interviews, and more.
Otter AI uses speaker diarization to tell speakers apart, so you can match notes to the right person.
Aside from transcription, Otter also offers AI-generated summaries of the meeting. If you don’t need word-for-word transcription, this can be a great way to get meeting highlights and action items.
Like Notta, Otter has a user-friendly web app and convenient mobile apps for iOS and Android devices. You can also integrate it with video conferencing tools such as Zoom, Google Meet, and Teams.
As of 2025, Otter is now HIPAA compliant, which is huge news if you work in the healthcare industry. You can safely use it to record or transcribe meetings that involve sensitive information or other health data.
Features:
Speaker identification
Server-side AES-256 encryption
Fast and efficient AI-generated summaries
Uses AI to provide noise reduction for more accurate transcription
Pros
Free version available
TLS encryption provides good data security
Easy to use and navigate
Cons
Only supports English, Spanish, and French
Limited integration features
Price
Basic: free 600 minutes of transcription monthly
Pro: $8.33 monthly
Business: $20 monthly
Enterprise: customized rates, depending on the number of users and transcription minutes
4. Rev: Best for businesses that need to meet accessibility standards
Rev uses AI to transcribe audio or video into 37 different languages and generate accurate and relevant notes. The app can detect and annotate nonverbal cues like gestures or hand raises during a meeting. These annotations appear in your notes, so people who missed it can still understand what happened.
Apart from meeting notes, Rev can also generate live captions, which are handy for webinars and other live presentations. You can also use the platform to add subtitles to videos or meetings.
Rev is one of the few platforms that follow ADA and FCC rules to improve accessibility, which guarantees that all captions are accurate, unobtrusive, and in sync with the audio.
Features:
Integrations with Vimeo, YouTube, Dropbox, and Zoom
User-friendly app and intuitive website
FCC and ADA compliance
AI summaries of key decisions and action items
Live captions generated for video meetings
Pros
Perfect for beginners with no learning curve
Keeps your notes safe with advanced encryption
Syncs across multiple devices
24/7 customer support
Supports 37+ languages
Cons
Customer service tends to be slow
You can’t use Rev’s AI assistant on the free plan
Price
Free version for up to 45 minutes
Manual Transcription – $1.99 per minute
Automated Transcription – 25 cents per minute
English Captions and Subtitles – $1.99 per minute
Foreign Subtitles – $6.49-$15.99 per minute
5. Gong: Best for sales teams
Gongdoesn’t just record meetings, it understands what’s happening in your sales calls. It picks up on conversational patterns like objection trends and talk-to-listen ratios, and gives you insights that help you have better conversations with your clients.
I also really like Gong’s analytics and reporting tools. You can track team performance, deals, and even market trends on the same platform. Instead of spending hours putting together reports, Gong does it for you, which frees up your time to focus on actual selling.
Plus, it integrates with tools like Zoom and Microsoft Teams, so you don’t have to change the way you already work. From there, its revenue intelligence platform helps you track deals, manage your team, and spot market trends.
One of Gong’s downsides is its customized pricing. You cannot see fixed prices on its website, and the rates are very expensive for small to medium-sized businesses.
Features:
Integration with Zoom for live captions and real-time transcription
85% transcription accuracy
Sales coaching and generating customer insights
Real-time analysis of sales calls
Supports 70+ languages
Pros
Everything is automated, reducing the risk of human error
It can now translate call transcripts, briefs, and summaries
Free integration with common CRM platforms
The AI Ask Anything feature lets you ask specific questions about the call
Cons
Price
Customized, consultation required
6. Avoma: Best for customer success teams
Avoma is anotherAI meeting assistant specifically designed for sales and customer success teams. Like Gong, it analyzes sales calls and provides actionable insights to improve conversions and revenue.
I found the Live Answer Assistant feature especially helpful for our team. If a customer asks a tough question that you didn’t prepare for, the AI offers potential answers based on context.
Avoma also employs advanced AI technology to capture automated notes during audio and video calls so you don’t miss any details. Then you can review the full transcript, make edits, and get more insights with its conversation intelligence AI.
As useful as it is, Avoma’s AI summaries can feel too sales-focused for other industries. If you’re in education or research, you may miss important details.
Features:
Support different conferencing platforms such as Zoom, Google Meet, Teams, GoToMeeting, and BlueJeans.
Improves teamwork as it lets users collaborate on notes.
Allows users to mark specific moments in the meeting.
Provides actionable insights to improve sales and customer relationships.
Easily synchronize notes and insights with popular CRM systems like Pipedrive, Copper, Salesforce, HubSpot, Zoho, and Zendesk Sell.
Cons
Not for personal use.
Avoma's features are mainly for sales and customer success teams, which may limit its suitability for other use cases.
Some users may find Avoma's interface confusing.
Pricing
Startup: $19 per seat per month
Organization: $29 per seat per month
Enterprise: $39 per seat per month
7. Fathom: Best for automated note-taking in Zoom meetings
Fathom was originally designed to simplify note-taking for Zoom meetings. It now supports Google Meet and Microsoft Teams, giving you more flexibility no matter what platform your team uses.
If you’re on Zoom, you can easily access the tool in theZoom app marketplace. For other platforms, you will need to download the desktop app.
Fathom is a great AI assistant that captures meeting audio and generates a transcript for later review. It allows you to highlight crucial points during a meeting with a single click, so it’s easy to refer back to important information.
It also creates comprehensive meeting summaries and lists any action items to confirm everyone on your team knows what to do next.
Another cool feature of Fathom is the custom summary templates. Fathom gives Premium users access to 17 summary formats designed for different purposes, like sales calls, Q&As, and candidate interviews. It’s a smart way to make sure your notes are useful and relevant.
Features：
Generate notes of your conversations in real-time.
Multilingual support in 7 languages, including English, Italian, and French.
Smooth integration with platforms like HubSpot and Slack, improving team collaboration and client information management.
Generates automated meeting summaries
Cons
You can’t upload pre-existing recordings or files
Supports fewer languages than competing tools
Pricing
Free for personal use with unlimited transcripts.
Team Edition is available at $19 and $29 per user per month.
8. Fireflies: Best for capturing notes across various platforms
Fireflies.ai is a well-known AI note generator that records and transcribes meetings, saving you valuable time compared to manual note-taking.The tool automatically captures notes across various meeting platforms, including Zoom, Google Meet, Teams, Webex, and more.
If you ever forgot to invite your notetaker to a meeting, you’ll appreciate Fred. It’s Fireflies’ AI assistant that joins meetings automatically by syncing your Google or Microsoft Outlook calendar.
Fireflies has a simple editor that lets you correct, revise, highlight, annotate, and comment on your AI-generated notes.
It can also create automated summaries that highlight critical points, decisions, and action items, making it easier to get insights without having to re-read all your notes a second time.
Team collaboration is easy with Fireflies. You can share the transcripts with your team members by sending a link or scanning a QR code.
Features:
Wide integration withCRM tools and team collaboration tools
Convenient automatic summary generation
Fireflies keeps your data secure with compliance to GDPR, SOC 2 Type II, and HIPAA standards
Custom vocabulary for jargon, technical terms, or specific phrases
Cons
It can’t transcribe multiple languages in the same meeting.
Transcription quality drops in audio with background noise.
Pricing
Free plan available with limited features
Pro: $10 per seat monthly (billed annually)
Business: $19 per seat monthly (billed annually)
Enterprise: Custom rates
9. InqScribe: Best for simple note-taking
InqScribe is a manual transcription tool that helps you transcribe audio and take notes. It’s ideal for users who prefer a straightforward interface. The dashboard is easy to navigate, and it supports mouse-free transcription with customizable keyboard hotkeys to make notetaking faster and more accessible.
This note-taking app supports different video and audio formats. You can upload files from your hard drive, CD, or flash drive, or copy and paste the URL. Inqscribe also integrates with DVD Studio, Premiere, YouTube, Final Cut Pro, and more.
For even more control, it supports most USB foot pedals to speed up media playback and improve accessibility. Once your transcription is complete, you can easily review and edit the text in the same window as your video.
Inqscribe is a decent notetaker, but it lacks certain features that other, more advanced tools offer. You have to do quite a bit of manual editing, which is a tedious task for some users.
Features:
Foot pedal control and mouse-free transcription
Blogs, tutorials, and how-to guides are evident on the website
Integration with major video-editing and watching tools
Text and video editors in a single window
Pros
You can edit timestamps so they align with the audio
Highly accessible and convenient with mouse-free control
User-friendly interface, ideal for beginners
Doesn’t require an internet connection
Cons
Limited features on the free plan
It doesn’t have AI transcription
Price
Free version available
Individual license: One-time payment of $99
Students and multiple licenses get discounts
10. tl;dv: Best for highlighting interesting parts in meetings
tl;dv is an AI notetaker that automatically records and transcribes online meetings, then highlights key moments so you can review them later. It also auto-updates CRMs and creates follow-up emails, features that many other AI note-taking tools lack.
We were pleasantly surprised by tl;dv’s notes. They were actionable, relevant to the conversation, and mentioned all the important information. Its speaker recognition worked reasonably well, with just one error in an hour-long meeting.
At the moment, tl;dv only supports Zoom, Google Meet, and Microsoft Teams.
The biggest downside is the lack of real-time transcription. It’s easy to miss crucial moments during the actual meeting.
Features
Supports 30+ languages with speaker recognition
Users can mark important information and notify others during a call
tl;dv creates AI-generated notes of key insights.
Lets you clip important moments from a meeting recording and share them with your team
Cons
No real-time transcription. The full transcript is only available when the meeting is over.
You can only copy and download transcripts on the paid plan
Pricing
Free: Ideal for small teams and individuals
Pro:$18 per seat per month
Business: $35 per seat per month
Enterprise: Custom pricing available for larger teams and organizations
11. Chorus: Best for sales call analysis
Chorus, introduced by ZoomInfo, transcribes sales calls and analyzes them to help teams close more deals. Its dashboard is designed to track sales metrics and indicators, which makes it particularly useful for analyzing sales conversations.
The platform also generates comprehensive reports of your sales teams' performance. This feature helps your team make well-informed decisions about effective business strategies based on up-to-date information.
Chorus’s reports are based on proprietary technologies that analyze customer responses and reactions based on speech and voice patterns. This can help you better understand and connect with your customers, and can even serve as a training tool for sales calls.
Chorus can analyze calls, meetings, and emails. The AI scans your email looking for tone and key phrases to help pull out customer insights and create reports on what’s working and what isn’t.
Features:
User-friendly dashboard for sales operations
Generate analytics and reports for monitoring your team
Thorough examination of sales conversations
Live call recording
Pros
High level of accuracy in transcribing meetings
Call data, transcripts, and insights sync directly with your CRM
Includes multi language-support
Broad community base
Cons
Custom pricing is very expensive
Offers more advanced features than most people need from an AI notetaker
Price
All plans use custom pricing
4 best AI tools to support note-taking
AI note-taker tools can automatically transcribe meetings and generate summaries. But if you want full control, you may prefer taking notes by hand. Luckily, there are AI-powered tools that can help improve your productivity even if you choose manual note-taking.
12. Notion AI: Best for editing notes
Notion AI uses artificial intelligence to make note-taking more efficient and improve your productivity. This extensive tool can convert handwritten notes, analyze PDFs and images, and automate tasks in your workspace. It also comes with a range of editing tools that help you improve the tone, style, and clarity of your work.
One of the best features of Notion AI is its ability to generate automated text responses based on your questions and context. It helps you find specific information or actionable insights in your notes.
Notion AI supports translations in 13 different languages, including Korean, Japanese, and Dutch. As a result, it’s a great option if you work in an international team or if you want to take notes on lectures, meetings, and discussions in another language.
13. Reflect: Best for personal note-taking
Reflect is an excellent tool for personal note-taking. It stands out from other AI note-takers with its backlinking feature, which lets you connect different notes and build a network of related ideas.
Reflect gives you a set of helpful AI prompts you can use right inside your notes. You can quickly summarize key points, reword sections, highlight takeaways, or even explore different points of view. It also gives you access to GPT-4 and includes a ChatGPT plugin, so you can easily pull information from ChatGPT straight into your notes.
Like Notion, Reflect uses commands for editing and formatting. There’s a slight learning curve, but once you get used to using these commands, you’ll notice how they’re a faster and more efficient way to capture new ideas.
14. Mem: Best for multidirectional note-taking
Mem AI is aproductivity toolthat integrates with your existing apps to help store and organize your notes, tasks, and ideas from your brainstorming sessions.
I was really impressed by Mem AI’s search function compared to other AI note-taker tools. The algorithm quickly finds specific keywords and pieces of information so that you don’t have to waste time digging through your notes to find what you’re looking for.
Mem AI uses two types of AI features. The first is the Mem Chatbot, which analyzes your notes and offers useful insights based on what you’ve written. The second is a set of built-in prompts that help you start new ideas or build on existing ones directly inside your notes.
15. Taskade: Best for free note-taking templates
Taskade makes manual note-taking easy with its clean interface. You can quickly organize your thoughts using bullet lists, sub-tasks, and outlines. It’s great for personal use, like journaling or brainstorming, but it also offers real-time collaboration features for teams.
Taskade saves you time with its wide range of ready-made templates. These templates can help you stay organized and on top of your to-do list, whether you need a digital bullet journal, a weekly habit tracker, or even a travel packing list.
Finally, Taskade can turn your notes into visual mind maps. This makes it much easier to see how your ideas connect, especially during planning or creative work. You still write everything manually, but the visual layout helps you process information faster.
Make the most of AI notetakers
AI notetakers are tools that use artificial intelligence to help you capture, organize, and process information from meetings, lectures, and conversations. Most work by using natural language processing (NLP) to convert spoken words into written text to create a searchable transcript of what was said.
These tools are especially useful for professionals who attend multiple meetings, students in online classes, or anyone who needs accurate notes from long discussions. Instead of scrambling to write everything down, they let you focus on the conversation.
AI note-taker tools offer more than just transcription. Many can analyze the content, offer summaries, highlight action items, and provide valuable insights based on the discussion without you lifting a finger (or a pen).
Notta is a great example of this all-in-one functionality. It turns your meetings, interviews, or lectures into accurate transcripts and then generates clear, organized notes. You don’t need to juggle multiple tools or worry about missing key details. Notta captures it all for you, so you can stay focused on the conversation in front of you.
Once again, this article is banished from the SERPs. It's another huge one, so I'll move around the dates for the next articles to give you some extra space to work. Let me know if you need more.
It looks like it is largely (if not totally) AI-generated, so there are lots of AI terms and structures to remove/rewrite. There are also some weird grammar mistakes (see Notta's first 'feature').
- Rewrite the intro. It's not actually terrible in terms of underlying ideas, but it is very AI, so change it as you wish.
- The Notta content isn't great, from the weird use of passive voice in the second sentence to the gushy fluff and definite AI content - 'it's literally life-changing!' followed by a list of 3.
- Lots and lots of fluff to remove everywhere. I've identified a few spots to help, but there's much more. The word count is too high according to surfer, so don't worry too much about just removing useless crap.
- Fact-check/pricing updates. See if you can find any feature updates for a couple of the apps, but there are lots, so you only need to do a few.
- Surfer score is only 50, and there are a lot of KWs that are missing, so please add most of the missing ones.
Also I just noticed there are 16 in this list of 15, lol. I guess we should just drop 'writesonic' from the article and cut out a lot of AI fluff, reduce the word count, and save you some time all at once.
I would like to follow up with the change.
Hi Ranee! This piece is next on Andjela's list to work on. I can let you know when it's finished, if you want!
sure, please help ping me. As we will have some re-design work on it.
@ranee@notta.ai Hi Ranee, this article rewrite is mostly completed now. Today, Fanshu sent me a message on Slack requesting some drastic changes, but I am not sure how to proceed since the requests don't match the standard blog format. I also sent you a message on Slack to discuss.
yep, i wonder if you and andjela could help with it.
that is not clear. Gong's price is too high.
This is one of those moments where I'm not sure what I'm doing wrong when it comes to these intros. I explain why in the next sentence. I understand what you mean, but if I also explain WHY in the first sentence it would be too long (it happened with Notta in one of the previous articles).
Maybe something like this:
Notion AI makes note-taking more efficient with built-in editing features that help you improve the tone, style, and clarity of your work? - then delete the last sentence.
I think removing the other part of the second sentence "you can use it to chat about your day' fixes the "chatbot" problem.
https://www.notion.com/product/ai/use-cases/chat-about-anything
I took inspiration from this, but I think it's clear now that the point is you can use it to ask questions about the notes themselves.
Agreed with the second part - it's a conversational interface (chatting) about your notes
This is missing the features/pros/cons section.
None of the bottom 4 tools have those sections. Do you want me to add them?
No, looks like we're going scrap them all
I'm not sure what the point of this paragraph is. We don't need to introduce the concept of AI notetakers at all (users are looking for the best apps, not 'what are ai notetakers') let alone doing so at the end of the article.
It was in the original, I just shortened it a bit.
Maybe we delete these two paragraphs altogether, and move the one that's under the image to be above.
I don't know, we talked about this on Slack, it's a weird one.
Another option would be to cut it down further, like "AI notetakers are tools that use artificial intelligence to help you capture, organize, and process information from meetings, lectures, and conversations. They are especially useful for professionals who attend multiple meetings, students in online classes, or anyone who needs accurate notes from long discussions. Many AI tools analyze the content, offer summaries, highlight action items, and provide valuable insights based on the discussion without you lifting a finger (or a pen).
" - just as a mini conclusion, and then we leave the notta section as-is. I'll fix the flow of it, just thinking about what to do with this section
